10+ Best Construction Document Management Software to Boost Project Success
Is document work a big distraction for your projects?
Your business may generate large volumes of key construction documents and data.
This can create a complex web of information if you’re working on multiple projects, complicating document management and increasing the risk of delays.
An ICP survey revealed that 16% of construction project delays are caused by document issues. This makes it the third-leading contributor.
With the best construction document management software, you can digitize and centralize records for easy access. You may even get automated features, which allow you to massively increase efficiency for your small construction business.
So the right tools can help you spend less time on iterative document work, increasing direct labor time and enabling you to juggle multiple projects simultaneously with ease.
If you’re interested in managing your personal files better, check out this article I wrote about the best personal document management software for home use.
In this article, we’ll discuss the best construction document management software to boost project success in 2025 and turbocharge productivity for your small business.
Quick summary:
1. FileCenter – Best for Windows-based construction workflows.
2. OpenBOM – Best for managing your bills of materials.
3. Contractor Foreman – Best for complex construction projects.
4. Autodesk BIM 360 – Best for enhancing construction collaboration.
5. Procore – Best for unlimited document storage in the cloud.
Let’s get started.
How to choose a construction document management software
a) Consider security features
The right solution should have encryption and access control features. With these capabilities, you can protect sensitive construction data from unauthorized access.
This is a top tip for choosing a construction document management software as it will help to secure documents better. In doing so, you can easily achieve regulatory compliance with data privacy & other industry laws to reduce the risk of penalties.
b) Explore online training support
In terms of what to consider when choosing construction document management software, the comprehensive nature of the training material is a big deal.
Notably, an excellent document management software vendor should offer online training and how-to-videos that go into great detail. This enables self-service training to ease the software onboarding process and minimize your reliance on customer support.
c) Prioritize cloud infrastructure
If you’re keen to improve collaboration between back office and on-site, field workers, I strongly recommend a collaborative, cloud-driven solution that simplifies teamwork.
In particular, consider cloud-based document management tools that support DropBox, Microsoft OneDrive, and Google Drive when selecting a construction document management software, to improve accessibility to information for remote teams.
d) Factor in project complexity
The size of your construction project is also among the key factors for choosing construction document management software as this will determine ROI.
For complex projects, I recommend a file management software with cost-efficient user plans and unlimited cloud storage. So if your document management needs increase as your business grows, it’ll be able to accommodate this without a drastic rise in costs.
e) Assess PDF editing features
Another key tip that will help you crack choosing software for construction documents is to consider the extent of PDF editing features it has to offer.
For example, you may need a great PDF conversion software, if you want to create searchable files from scanned images. It’s also vital to prioritize form generation and digital signatures, which can help you improve data collection and contract approvals.
1. FileCenter
Ready to transition to a paperless workflow?
FileCenter helps you create a paperless office with its Windows-based digital filing system. It lets you store various documents into intuitive filing directories, depending on the file’s content, name, format, and date to improve organization.
So with FileCenter, you can create an efficient, project-based filing system that eases data retrieval for faster decision-making on construction projects.
Therefore, I rate FileCenter as the best construction document management software in 2025 for creating more efficient document control management processes.
Furthermore, you get one-click OCR scanning technology for automated digitization.
Our software lets you digitize all your essential documents such as construction agreements, work orders on autopilot. Consequently, this ensures higher data accuracy while improving your construction business’s efficiency.
FileCenter also integrates with cloud services to give your construction workers real-time access to project updates by architects to ensure accurate follow through.
Best features:
- FileCenter has a very powerful PDF editor that allows you to convert files into PDFs for easy access and sharing. What’s more, you can even encrypt PDF documents to securely store and protect sensitive construction information.
- You also get cloud-based document storage, which lowers the need for on-premise storage technologies to ensure more profitability for your construction projects. This also enables remote access to files to empower collaboration.
- FileCenter gives you an electronic filing system with full-text search features, thereby improving document organization and searchability. Now, you can quickly access import files and improve your risk and budget planning processes.
Pricing:
- 15-day free trial.
- Starting plan: $97/user per year.
Verdict
FileCenter is a great option to consider if your construction workflow relies on Windows, because it offers seamless integrations with MS Office & Outlook to boost productivity. Our software also has automated digitization features, which enable you to organize messy construction records into a remotely accessible system to improve collaboration.
2. OpenBOM
OpenBOM helps you manage bills of materials better.
It allows you to create important small business documents such as Bill of Materials (BOM) to track data about construction materials and expenses. From part numbers to supplier details, you can retrace the history of materials to gain supply chain insights.
Consequently, OpenBOM gives you vital BOM data that you can use to improve compliance and optimize project budgets for your small construction business.
But it’s more than just a BOM drafting & handling tool.
Additionally, it can boost your file management strategy with CAD integrations, which allow you to automate data capture for construction projects to increase productivity.
It gets even better with OpenBOM’s flexible file properties, which allow you to organize construction documents conveniently so that you can locate important data quickly to ensure more direct labor time.
Best features:
- It offers cloud data importation features, which allow you to import complex data within your business systems into the cloud. This enables you to create a centralized repository with synchronized data to guide your projects.
- OpenBOM enables historical document tracing, detailing all the actions performed on construction documents. So it can help you meet national and international data laws to improve compliance in the construction industry.
- You get BOM management with custom grouping and sorting for more efficient inventory management. It even enables you to create reusable and standardized BOM templates to accelerate document generation and speed up new projects.
Pricing:
- 14-day free trial.
- Starting plan: $100/user per month.
Verdict
If you need a tool for tracking your bills of materials, I recommend OpenBOM, which offers vital BOM features that you can use to track and optimize construction project budgets. However, they charge an initial implementation fee of $2,000 and have pricey subscription plans, making it a costly solution if you’re a small construction business.
3. Contractor Foreman
Looking for a great solution for general contractors?
Contractor Foreman is a top small business document management software, and it allows you upload & tag documents in the cloud. Coupled with share, send, and save capabilities, it accelerates document retrieval and editing to boost productivity.
With Contractor Foreman, you can even leverage AI-driven automatic folder creation templates to make document management very time-efficient.
So you don’t have to painstakingly create different filing systems and structures for every new project.
Just like FileCenter, you get a secure client portal for file-sharing to ease collaboration.
This allows you to securely share files with your clients in real-time, thereby helping you to get approval faster with regard to construction design changes, for example.
Overall, Contractor Foreman is the best construction document management software, especially if you’re working on large construction projects and you need to keep multiple collaborators informed for smooth project progress.
Best features:
- You get a custom report builder that allows you to perform targeted construction analyses. It even comes with important data visualization features that can help you track project milestones and identity and sort out any bottlenecks.
- Contractor Foreman creates detailed correspondence and RFI logs, which lower the risk of miscommunication and improve project clarity. Consequently, it can help you reduce costly setbacks that can lead to construction project delays.
- It also offers comprehensive equipment and vehicle logs that allow you to track important data that can improve equipment performance. With this information, you can also track usage patterns to improve allocation & maximize utilization.
Pricing:
- 30-day free trial.
- Starting plan: $49/user per month.
Verdict
Contractor Foreman is great for managing large projects with complex document management needs because it can improve collaboration with multiple collaborators. That said, being a feature-rich platform geared mostly for large construction projects, it can be quite technical and complex to learn, more so if you lack a technical background.
4. Autodesk Docs
Autodesk Docs lets you store files in the cloud.
It’s an excellent cloud-based document management software that can centralize construction files such as blueprints and subcontractor contracts for easy reference.
Overall, Autodesk Docs’s cloud file management tools can help you improve efficiency when managing multiple projects with frequent design changes.
This is because you also get advanced document markups with automated notifications, thanks to its advanced PDF editing features. This helps you ensure that everyone’s working with the latest information to improve design accuracy & prevent reworks.
It’s, therefore, the best construction document management software in 2025 for streamlining collaboration.
Furthermore, with advanced sheet processing technology, it gives your construction teams access to drawings in the field via their personal devices. This ensures early error identification and also lessens construction ambiguities.
Autodesk Docs also offers custom file organization, thereby allowing you to arrange documents depending on each project’s needs to boost efficiency.
Best features:
- You get cloud-based document management and advanced document markups, which allow your team to communicate changes and updates within files. This feature enables you to collect team feedback and streamline collaboration.
- Autodesk Docs has text box tools and document hyperlinks that allow you to add imagery and details to construction documents. So it can help you to enhance construction project clarity to ensure better design accuracy and followthrough.
- You also get OCR scanning technology with auto synching, which enables you to digitize and share drawings, plans and other files with field teams. So in case of any changes or design updates, you can quickly inform project managers.
Pricing:
- 30-day free trial.
- Starting plan: 44 £/user per month.
Verdict
Autodesk Docs offers powerful co-editing, markup and share features, which is why I recommend it if you’d like to improve collaboration for your small construction business. That being said, I’ve noticed that system performances can dip, therefore slowing down your workflow, when you’re working with extremely large files such as 3D models.
5. Procore
Procore digitizes all your document interactions.
This means that you can move from manual to digital document management, since it lets you upload construction and real estate documents, including files and photos, which you can send to a dedicated email address for each project.
As a result, Procore is a great option for reducing cases of misplaced documents and wasted direct labor time for your small construction business.
By incorporating various remote file access options, it also allows you to build a single source of truth that you can access remotely.
Therefore, your construction team can quickly reference the project information they need without having to exchange several emails, texts, or phone calls. So there’s streamlined communication, which improves efficiency and teamwork.
You can also store documents in the cloud without limitations.
This makes it one of the best construction document management software for cost-effectively managing large projects with huge document storage needs.
Best features:
- You get unlimited digital document storage in the cloud, which reduces your construction project costs by lowering paper expenses. This also makes it a great solution that can accommodate your construction business’s growing needs.
- Procore also lets you create punch lists and digital timecards, complete with progress photos for projects. With these features, you can access real-time insights into labor performances to help you turbocharge productivity.
- It lets you create comprehensive checklists for inspections and audits, complete with important analytics for monitoring on-site safety. This helps you to improve quality and safety management, and also enhance regulatory compliance.
Pricing:
- 14-day free trial.
- Contact Procore for pricing.
Verdict
Procore offers unlimited file storage in the cloud, making it a great option to consider if you have a high-volume document workflow you want to manage cost-efficiently. Nevertheless, I’ve realized that its free trial only lets you test out its estimation module and gives you very limited access to its construction document management features.
6. Folderit
Want to improve construction document security?
Folderit allows you to implement role based access control for clients and subcontractors to safeguard files. It’s also a great PDF encryption software, which you can use to protect sensitive personal data as per GDPR or HIPAA regulations.
With Folderit’s powerful search functionality, your small construction business can quickly retrieve important documents on time to increase efficiency.
Just like our software FileCenter, it lets you create electronic signatures for signing documents like RFIs, change orders and contracts more efficiently. Aside from speeding up turnaround times for approvals, this also lowers your scanning and printing needs.
Best features:
- You can create comprehensive document approval workflows with Folderit, complete with notifications and reminders for involved parties. So it can streamline approval processes regarding design changes and new contracts.
- Folderit offers secure document and folder sharing options, which have expiration settings and password protected links. This enables your construction business to securely exchange information with consultants and subcontractors.
- It offers offline access features, which allow you to download various construction documents for reference out in the field. So if you’re working in rural sites with poor connectivity, you can still keep your construction projects going.
Pricing:
- 30-day free trial.
- Starting plan: $46/user per month.
Verdict
Folderit offers a range of robust security features such as role-based access control and PDF encryption, which is why I recommend it for protecting confidential construction files. However, it offers limited field productivity features, particularly with regards to equipment tracking, labor monitoring and daily logs, compared to other tools on our list.
7. LogicalDOC
LogicalDOC helps you improve document organization.
This is because it lets you assign and manage document metadata strategically. With this feature, you can easily create hierarchical folder structures for a particular client or project to have all related information accessible in one place.
Additionally, you get reminder alerts for important document events such as contract signing and approval so that you don’t miss your deadlines.
Want to view bulky files without downloading them?
If so, LogicalDOC is one of the best Folderit DMS alternatives, since it gives you the ability to preview bulky construction documents online on your mobile. So it can save you valuable time when working with very large files.
Best features:
- It offers robust document version control, which helps you track revisions made to construction blueprints, contracts and agreements. This enables you to find the latest documents to prevent confusion for your small construction business.
- LogicalDOC offers OCR-powered document scanning, which enables you convert paper-based documents and scanned drawings into searchable files. So you can easily find and reference information in construction-related documents.
- You also get document check-in and check out features, which allow you to lock a document so only one person can edit it at a given time. Consequently, this helps you to prevent editing conflicts when you’re working with a very large team.
Pricing:
- 30-day free trial.
- Contact LogicalDOC for pricing.
Verdict
LogicalDOC offers impressive construction document previewing features, which gives you quick access to information in drawings, RFIs and blueprints for faster decision making. Nonetheless, manually configuring metadata and folder structures for files can be challenging if your small construction company has a complex document workflow.
8. DocStar
Need a better way to manage email attachments?
With DocStar, you can automatically capture emails and attachments like bid requests and communications with subcontractors, making it the best construction document management software to help improve email management for your construction firm.
It also delivers support for large file handling and CAD drawings, enabling you to store, access and manage complex project documentations more efficiently.
Additionally, DocStar can help you improve collaboration.
This is because it’s one of the top PDF editing software, offering annotation and mark up features that enable your team to centralize feedback & streamline communication.
Best features:
- You can assign and track tasks associated with your construction projects, such as budget approvals, document revenues and inspections. This helps you ensure that all the different parts of your construction projects progress seamlessly.
- DocStar offers secure document sharing features, which enable you to share sensitive files with vendors, clients and subcontractors. It even offers two-factor authentication to ensure that only the right persons can view and modify files.
- It has a dedicated mobile application, which allows your construction team to manage, review and access files on their phones. So your team maintains productivity no matter whether they’re in the office, on a job site or on the move.
Pricing:
- No free trial.
- Contact DocStar for pricing.
Verdict
DocStar has great email management features, which help you organize project-related emails and documents better so that important messages don’t get lost in the clutter. However, I’ve realized that it offers limited document automation features, particularly with regard to routing and sorting, and this can reduce your business’s overall efficiency.
9. PandaDoc
PandaDoc can help you win more construction bids.
It comes with a huge library of customizable documents that you can use to create professional bid proposals and improve business document management at large. In fact, these pre-built templates can help you save time on recurring file creation work.
If your construction business relies on other productivity tools, PandaDoc offers seamless CRM & EPR integrations to sync and centralize data between systems.
Just like our software FileCenter, it’s one of the best invoice scanning software, since it enables you to create and send invoices directly from within the platform, while automating various processes to reduce administrative workloads.
Best features:
- PandaDoc offers the ability to review, edit and collaborate on document work in real time. So it reduces back-and-forth emails & also enables you to team up with subcontractors efficiently when reviewing change orders or the scope of work.
- It offers a configure-price-quote software, which lets you generate error-free quotes and proposals for each potential client. So it can help your construction company to improve its bidding processes and accelerate contract negotiations.
- PandaDoc delivers detailed e-signature and document tracking analytics and dashboards. So your construction team can monitor various document actions to improve document security and also streamline and sort out any bottlenecks.
Pricing:
- 14-day free trial.
- Starting plan: $19/user per month.
Verdict
PandaDoc offers a rich template library which lets you create service agreements and various construction bidding documents and contracts to help you win more projects. However, it’s primarily a business quote and proposal software solution so I’ve noticed it lacks important project management tools that you may need such as task tracking.
10. OpenKM
Do you often work with multi-format documents?
OpenKM supports different file types and extensions, making it one of the best construction document management software to consider if you have a very diverse construction document workflow.
What’s more, it offers automatic cataloging features, which help you to efficiently organize files by various business logic to boost productivity and accuracy.
OpenKM also comes with Optical Mark Recognition (OMR) technology that can capture data from safety audits, material request forms and employee timesheets. So it’s easily one of the best document scanning software for efficient data collection.
Best features:
- You get a dedicated mail archiver that lets you store email messages and attachments into various intuitive categories in one repository. So it enables you to retrieve information related to a supplier, client or project faster and easily.
- OpenKM’s powerful OMR technology allows you to efficiently collect data from marked forms. You can use this feature to accelerate the processing of daily field reports for your small construction business like progress reports and daily logs.
- You also get a task manager and calendar tool, which enables you to assign tasks, prioritize projects and improve communication. With this module, you can keep your teams organized and ensure more efficient project management.
Pricing:
- 7-day free trial.
- Contact OpenKM for pricing.
Verdict
If you often need to manually capture data from daily logs and field reports, you should consider OpenKM, which offers advanced OMR features to automate this process for you. That being said, I’ve realized it offers limited integration options, particularly for accounting and project management tools, and this may alienate data in some systems.
11. Square 9
Square 9 helps you streamline accounting processes.
It offers accounts payable and accounts receivable document automation, in addition to being one of the few document management software that pairs with QuickBooks, enabling you to improve your bookkeeping processes.
Moreover, you get advanced payment and invoice processing features, which can help you shorten your invoice processing cycles and improve cash flow.
Keen to automate repetitive and boring scanning work?
Square 9 integrates with the best office document scanners to provide dynamic document capture automation. It leverages an AI-driven engine to automatically index, classify and share construction documents to increase your efficiency.
Best features:
- Square 9 allows you to create electronic web forms to standardize data collection for equipment inspection, safety reports and work orders. Complete with instant data validation, this helps you collect complete and accurate information.
- It offers advanced document capture automation, which enables you to set custom extract rules depending on your small construction business’s needs. This results in fewer data entry distractions and increased time savings.
- Square 9 integrates with various Microsoft Office applications that you may rely on like Word and Excel. So it enables you to work in a familiar user interface, which reduces training time and increases productivity for your small business.
Pricing:
- No free trial.
- Staring plan: $50/user per month.
Verdict
Square 9’s powerful invoicing and AR and AP automation features make it a great option to consider for improving accounting processes for your construction business. However, I’ve noticed that it lacks construction-specific document templates so you may have to create these documents from scratch or comprehensively adjust existing ones.
Conclusion
Document management issues can be very costly.
They may lead you to work with incomplete and inaccurate data that’s very unreliable.
So poor document management increases the risk of bad data, which can lead to inaccurate design implementations that result in construction project reworks.
In fact, approximately 52% of project reworks are caused by poor project data and miscommunication, according to an Autodesk study. When reworks occur, you lose financial resources and your client’s trust.
By using the best construction document management software in 2025, you can eliminate data problems. If you need a Windows-friendly solution for improving data quality, I recommend FileCenter.
So why not start your free FileCenter trial today? With our software, you can digitize and index blue prints, contracts and other documents to streamline information retrieval.
You also get a simple-to-use interface that your team can quickly master, and powerful document automation features to increase productivity for your construction business.
FAQ Section
What is a document management system for construction?
A document management system for construction is a tool that helps you digitize various construction documents like blueprints and drawings to make them searchable.
Additionally, it allows you to create an electronic filing system, where you can group construction documents. This can improve your file management strategy, and even make information much easier to find and share, therefore improving efficiency.
What construction documents can you manage with document management software?
Notably, document management software for construction projects lets you manage documentation associated with contractors, subcontractors, suppliers, and so on.
From bills of materials and invoices to contracts and architectural drawings, you can also manage various other essential construction documents, making information sharing not only faster but also more inclusive for all the stakeholders involved.
What are the features of a great construction document management system?
Optical character recognition and automation are some of the hallmarks of the best construction document management software, and these can elevate productivity.
Moreover, other important document management software features to prioritize include document versioning, which improves document security and compliance. It should also be able to support common file formats in construction to increase compatibility.
Why is proper document management important in construction?
A document management software links your in-office and field teams better, offering real-time information and typically improving communication and feedback.
So one of the biggest benefits of document management software in construction is the ability to streamline collaboration and lower the possibility of human error. This ensures faster and higher quality project completion for your small construction business.
How much does construction document management software cost?
Some of the best construction document management software providers offer pricing plans that are a percentage of the value of your construction project.
That said, I recommend you buy our software FileCenter because you get a more cost-efficient formula, starting at $97/user per year. It also offers the option to pay a one-time fee to acquire it and eliminate recurring fees for maximum cost-efficiency.
