10+ Best Document Management Software for Accountants to Improve Compliance
Keen to lower your accounting compliance risks?
The key to success lies in managing financial documents centrally in one place.
When financial records are scattered, you may take too long to find information, increasing the likelihood of late tax filings and missed audit deadlines.
A Canopy survey revealed 79% of accountants spend too much time chasing after information within their firm. Disorganized filing systems are largely to blame.
With the best document management software for accountants, you can centralize financial information and even add tags and metadata to files. They even come with powerful search features that help you to quickly retrieve documents.
When financial records are easy to trace, it also becomes easier to analyze financial transactions, identify discrepancies and ensure these records align with tax laws.
If you need to manage and protect legal documents for clients, check out this article I wrote about the best legal document management software to use.
In this article, we’ll discuss the best document management software for accountants to improve compliance in 2025 and bolster efficiency for your accounting business.
Quick summary:
1. FileCenter – Best for seamless integration with QuickBooks & UltraTax.
2. TaxDome – Best for electronically signing financial documents.
3. Folderit – Best for automated document retention and deletion.
4. SuiteFiles – Best for enhancing collaboration for accounting teams.
5. IRIS – Best for customizable financial document templates.
Let’s get started.
How to choose a great accounting document management software
a) Examine integration options
If your office already relies on various accounting tools, it’s important that your document management software offers integrations that support them. This can help to automatically sync data and reduce your manual data entry burden.
For instance, I recommend a solution that offers seamless MS Office integration, if you often use Microsoft Word and Excel for financial reporting. You’ll be able to easily pull data from Excel back into your file management system to increase your productivity.
b) Consider document types
You should also consider the various types of documents you’re going to be managing for your accounting startup. This is because different files like invoices, financial reports and tax documents have unique compliance, storage and management needs.
So when choosing a document management software, go for a solution with dedicated features for your most commonly handled document types. For instance, consider a tool with invoice-specific functions to help boost efficiency if you often work with invoices.
c) Prioritize workflow automation
Oftentimes, you may run into recurring document work like sharing invoices for approvals and preparing financial statements. It’s for this reason that the best document management software for accountants should automate iterative tasks.
So you’ll want to go for business automation tools with features like routing, naming, and classification automation. A great software should also have pre-filled templates for invoices, tax forms & statements to eliminate the need to create these files from scratch.
1. FileCenter
Do you use other accounting tools like QuickBooks?
FileCenter is one of the best document management software for QuickBooks and also UltraTax, since it offers seamless integration with these popular accounting tools. The result is less manual data entry work and increased productivity for your firm.
It also has a digital cabinet-based filing system, which allows you to sort files into categories like financial statements, and tax records for efficient organization.
With FileCenter Receipts, you get a great invoice scanning solution, which helps you to digitize receipts and invoices so you can improve expense tracking processes.
Best features:
- FileCenter gives you custom folder templates, which you can use to create consistent folder structures. This allows you to file documents like tax records, for example, by year, projects or clients, in order to simplify tax preparation.
- It offers one-click, bulk OCR scanning technology, which enables you to convert paper-based financial records into digital and searchable PDFs. This automates data entry and also simplifies the retrieval and archival of financial documents.
- FileCenter offers a dedicated and encrypted file sharing portal that enables you to securely share sensitive information like financial statements and tax returns. Additionally, your clients can also upload additional information via the portal.
Pricing:
- 15-day free trial.
- Starting plan: $97/user per year.
Verdict
If you need a tool that pairs well with QuickBooks and UltaTrax to boost efficiency for your accounting firm, FileCenter is the best document management software to consider. Moreover, it gives you a secure and dedicated file-sharing portal, which makes it easier to share sensitive files and pursue additional information from clients.
2. TaxDome
TaxDome is another great accounting solution.
It comes with powerful PDF editing software features, which allow you to edit financial documents in PDF format directly to update information or make corrections.
Additionally, you can set automated document requests, complete with reminders and deadlines, to improve the process of collecting information from clients.
Keen to improve signing experiences for your clients?
TaxDome also lets you collect and create electronic signatures, which makes it one of the best document management software for accountants for streamlining the signing of tax documents, engagement letters and contracts by your clients.
Best features:
- TaxDome also integrates with QuickBooks, synching payments, invoices and other financial data between both platforms. This reduces the need to duplicate data entry if you’re using both tools to increase your accounting firm’s efficiency.
- It comes with excellent PDF merging capabilities, which allow you to combine related documents like bank statements, contracts and invoices. As a result, you can streamline your workflow by making related information available in one file.
- You also get real-time document collaboration tools, which allow multiple users to add questions, comments or notes to a document at the same time. These improve teamwork to help you accelerate financial report preparation and audits.
Pricing:
- 14-day free trial.
- Starting plan: $700/user per year.
Verdict
TaxDome has powerful in-built e-signatures that help you to collect e-signatures from clients more efficiently to improve client experiences and also reduce the risk of errors. However, it’s primarily a practice management software and so it offers extensive features that you may not need if you’re a small accounting firm or a solo practitioner.
3. Folderit
Want to keep better track of financial records?
Folderit comes with automated document numbering, which helps to systematically organize documents and improve your file management strategy. This simplifies your audit processes by making it very easy to trace and verify financial documents.
You also get up to 150GB cloud storage, allowing you to back up critical financial information to avoid permanent loss due to hardware failure and other events.
Just like with our software FileCenter, you also get automated file retention features, which help improve regulatory compliance as per your tax and legal requirements.
Best features:
- Folderit offers automated document retention and deletion, which can increase efficiency for your small accounting firm. With some jurisdictions requiring the archival of tax records for 7 years, this feature helps you improve compliance.
- It provides document tagging features, which enable you to label files by specific attributes like client name, document type or tax year. Consequently, they become easier to access & reference while the risk of misclassification reduces.
- Folderit offers a dedicated mobile app, through which you can share, upload and view important documents on the go. This feature supports remote work, and helps you to stay on top of tasks when traveling or meeting clients in person.
Pricing:
- 30-day free trial.
- Starting plan: $46 per month.
Verdict
If you need to store documents as per certain jurisdictional requirements, I recommend Folderit because it offers automated document retention to increase efficiency & compliance. However, it lacks advanced accounting features that you may need in a great document management software such as integrations with tools like QuickBooks.
4. SuiteFiles
SuiteFiles makes it extremely easy to collaborate.
This is because it comes with digital document workspaces with co-editing, making it one of the best Folderit DMS alternatives to help improve teamwork.
With SuiteFile, you can add comments & notes directly to financial files to avoid the need for separate communication tools, and reduce miscommunication.
Want to allocate document work more efficiently?
Well, it also comes with task management features, which allow you to assign tasks, track progress & mark deadlines for projects, making it the best document management software for accountants to help maximize business productivity and team efficiency.
Best features:
- SuitFiles offers various document workflow automation features such as document routing, approvals and reminders. These eliminate repetitive processes for your accounting firm so you can focus on more valuable work.
- It also offers email templates, which you can use to respond quickly to common inquiries or recurring situations like billing updates & tax deadline notices. So you won’t need to recreate emails from scratch, resulting in huge time-savings.
- SuitFiles has powerful document retrieval features which allow you to search for documents by keywords for more precise results. You can even look up documents by file type, e.g. PDFs or Excel, to help you find the right version.
Pricing:
- 14-day free trial.
- Starting plan: $250 per month.
Verdict
SuitFiles offers task management and centralized document communication features, which make it an excellent choice if you’d like to improve collaboration for your firm. That being said, I’ve realized it offers significantly lower cloud document storage limits compared to the other tools on our list, making it unideal for a high-volume workflow.
5. IRIS
Need a better way to keep track of file versions?
IRIS comes with crucial document management software features such as version history tracking, which enables you to track document changes for audit purposes.
Furthermore, it offers customizable document templates for financial statements, tax returns and more to help you boost your accounting firm’s productivity.
You also get PDF to OCR software conversion features, which enables you to search and retrieve text from scanned documents or image files. So this enables you to work with all types of documents and also improve access to financial information as well.
Best features:
- IRIS offers customizable templates for client intake forms, financial reports and tax returns. These help you to accelerate document generation and also ensure consistency no matter which member of your team creates a financial report.
- You also get automated filing and tagging, which takes over the process of categorizing documents based on pre-defined rules you’ve set. So it can help you maintain an orderly filing system that keeps vital files at your fingertips.
- It provides automated document retention and deletion, ensuring that you can preserve records easily for future reference. On the other hand, this feature also gets rid of old and irrelevant documents to reduce clutter for your company.
Pricing:
- No free trial.
- Contact IRIS for pricing.
Verdict
If you’d like to speed up your document creation processes and ensure consistency, I recommend IRIS due to its file templates that increase your accounting efficiency. However, setting up granular user permissions can be quite complex, while inappropriate configurations can lead to unauthorized access to sensitive data.
6. DocuPhase
DocuPhase can streamline your AP processes.
It leverages business document process automation to automate AP tasks like invoice processing to help you reduce the risk of errors and improve time efficiency.
DocuPhase also offers automated three-way matching, which makes it easy to spot discrepancies and reduce the risk of fraud for your accounting business.
Ready to take team productivity to the next level?
Additionally, it gives you vital document management statistics and KPIs regarding task completion and team member efficiency in general. With these reports, you can sort bottlenecks in your accounting processes to improve workflow performances.
Best features:
- DocuPhase also enables on the go access to financial documents through its mobile app, which is compatible with Android, iPhone and iPad. It lets you access and manage documents remotely to support field visits & client meetups.
- It comes with a secure client portal, which enables your clients to submit receipts, contracts and tax forms. Beside streamlining document submission, it also allows you to collect feedback and communicate with your clients more efficiently.
- DocuPhase has instant approval routing, which automatically routes invoices to approvers that you’ve defined in the system. It even integrates with email platforms to let you approve invoices efficiently and directly from your inbox.
Pricing:
- No free trial.
- Contact DocuPhase for pricing.
Verdict
If you need to automate your AP document workflow, DocuPhase is a great option to consider since it offers vital AP automation features to help you boost overall efficiency. Nonetheless, I’ve noticed that it doesn’t offer timely customer service support, and the delayed response times can lead to huge workflow disruptions for your business.
7. PairSoft
Do you have an international client base?
PairSoft is one of the best document management software for the UAE and other countries since it offers multi-currency support. It tracks currency exchange rates and helps you document multi-currency transactions more efficiently.
You also get a vendor portal, where vendors can submit invoices and track payments to help lower support needs and workloads for your accounting team.
Just like our software FileCenter, it lets you scan documents on mobile, including both iOS and Android devices. This makes it one of the best document management software for accountants if you need technological support for efficient remote work.
Best features:
- PairSoft offers two-way matching, which helps you ensure that the details and amounts on receipts and purchase orders match what your client has received. This helps to identify discrepancies early before any payments are made.
- It delivers extensive report analytics, including end-to-end invoice tracking. . With this information, your small accounting firm can improve its document workflow to achieve faster invoice cycle times and lower processing costs.
- PairSoft offers a cloud based file repository, which enables you to centralize document storage for invoices, contracts and receipts. So it makes it easier to search and retrieve financial information while offering important data backups.
Pricing:
- No free trial.
- Contact PairSoft for pricing.
Verdict
In case you need a document management software with multi-currency support, you should consider PairSoft which allows you to efficiently serve an international client base. However, I’ve realized that its mobile application has very limited functionalities compared to its desktop counterpart, which lowers your productivity on the go.
8. M-Files
M-Files is a Windows-friendly accounting software.
In fact, it’s one of the best document management software for Windows, since it offers seamless integration with the Microsoft Office suite, helping you improve efficiency if you use Excel and Word for financial reporting.
M-Files also supports metadata-driven file organization, which helps you find documents quickly without navigating through complex folder systems.
Need PDF drawing tools and stamping?
M-Files is one of the best Adobe Acrobat alternatives in this regard, since it offers a cost-efficient solution that lets you add stamps like “Approved,” “Reviews” or “Confidential” to indicate a document’s status for efficient routing.
Best features:
- M-Files integrates with various tax filing software, allowing you to manage all tax filing documents for a client in one place. With this feature, it becomes easy to manage amendments since you have all the files you need in one place.
- You can use M-Files’ in-document annotations to add text boxes, highlights, comments, and more to PDFs. This feature is useful when you’re reviewing tax filings or financial statements and want to suggest important changes.
- It has document and progress tracking features, which shows completed tasks and who’s working on what. As a result, it helps to massively reduce the risk of duplicated efforts or missed steps during your tax return preparation processes.
Pricing:
- 30-day free trial.
- Contact M-Files for pricing.
Verdict
M-Files’ seamless Microsoft Office integration features allow you to save & edit financial documents within your Office applications, thereby improving your efficiency. However, being a web-based solution, it’s primarily dependent on an internet connection, resulting in offline access limitations that make your business more susceptible to disruptions.
9. DocuWare
Need a better way to track and manage contracts?
DocuWare helps you improve contract management through automated workflows that boost productivity by eliminating manual processes. Moreover, it enhances document discovery and contract visibility to make it easier for you to identify and assess risks.
It even offers customizable electronic web forms with text fields and dropdown menus, which you can use to improve and accelerate data collection.
Just like FileCenter, it’s one of the best document management software for accountants, since it lets you store vital documents for financial advisors and other financial records in your local infrastructure to improve data control and security.
Best features:
- DocuWare offers a Microsoft Outlook integration, which securely archives incoming and outgoing emails and attachments. You can even set tasks to be automatically created by emails to increase your accounting firm’s efficiency.
- You get intelligent document indexing features, which extract valuable data in lengthy financial files to create a succinct document with highly structured data. So it can help you improve your financial analysis and reporting processes.
- DocuWare gives you two configurations, including the ability to set it up as a stand-alone model so you can access offline document management features. You can also integrate it with the cloud to enable remote access to documents.
Pricing:
- 30-day free trial.
- Contact DocuWare for pricing.
Verdict
DocuWare offers an exclusively on-premise deployment option, which allows you to meet the unique security requirements and compliance needs of your accounting business. Nonetheless, I’ve realized that the performance of its search tool significantly reduces with large repositories, resulting in delays in a high-volume document workflow.
10. Tungsten Automation
Tungsten Automation enables intelligent analytics.
It comes with a generative AI assistant, which can help you extract essential information from very important small business documents like invoices & tax returns. So it’s one of the best document management software for accountants to help unlock quick insights.
Additionally, Tungsten Automation supports electronic signatures, which enable you to sign and approve financial documents digitally to speed up approvals.
Need to edit financial documents in PDF format?
It also comes with advanced PDF features such as form filling, which you can use to efficiently fill expense reports, tax returns and financial statements and save time.
Best features:
- Tungsten Automation offers PDF document redaction features, which allow you to block out social security details, account numbers and other confidential information. This helps to protect your clients’ privacy and improve compliance.
- It can automatically perform pre-validation on invoices to ensure they adhere to tax regulations and company policies. Additionally, it can even perform invoice matching to help streamline financial reconciliation for your accounting firm.
- Tungsten Automation has a smart document classification engine, which can group incoming documents by various customizable criteria. The result is more efficient accounts payables and accounts receivable calculations and analytics.
Pricing:
- Starting plan: $129 one time fee.
Verdict
Tungsten Automation offers a helpful gen AI feature that helps you to extract data and generate quick summaries without having to shift through entire financial documents. However, its system occasionally has false positives and negatives when it comes to invoice validation that can lead to errors, so you may need to follow up on this manually.
11. Revver
Need a tool that’s perfect for a small accounting firm?
Revver is an excellent small business document management software, because it offers an intuitive interface to ensure fast onboarding and quick adoption. You also get low-cost plans that are perfect if you have limited document management needs.
On top of that, Revver also automates document intake as well as categorization, consequently reducing manual, iterative tasks for your small accounting firm.
Just like FileCenter, it’s a great cloud-based document management software, which lets you store accounting documents in the cloud to improve access and collaboration.
Best features:
- Revver offers dynamic data capture features, which allow you to extract data from various document sources, including paper and email. With this feature, you can automate invoice processing to reduce errors and increase efficiency.
- It provides a templated folder structure which can help you create a standard and intuitive filing system. Given that you can apply these templates automatically at scale, it helps to accommodate any growing document management needs.
- Revver allows you to create automated document security and retention policies, so you can protect financial records right from when they are created. This helps to seal any data governance & compliance loopholes for your accounting startup.
Pricing:
- No free trial.
- Contact Revver for pricing.
Verdict
Revver is a simple to use solution that’s great if you have low document management needs, and want a software that your business can quickly adopt without breaking the bank. However, I’ve noticed that it provides very basic accounting automation features, which may make it unsuitable if you have a highly complex document workflow.
Conclusion
Running an accounting firm can be expensive.
The situation gets worse with paper-based workflows inflating physical storage needs.
If your accounting business’s overheads are too high, your profit margins, and the ability to invest and scale your company, massively diminishes.
An Intuit QuickBooks survey discovered 68% of accounting firms reported huge profit dips in 2024 due to the rising cost of doing business. With the best document management software for accountants, you can lower operational costs in many ways.
For instance, they can help you reduce your paper and document storage needs while also lowering the risk of non-compliance penalties. If you’re keen on a QuickBooks-compatible tool to help boost profits, I recommend FileCenter.
So why not start your FileCenter trial today? It can help digitize your accounting workflow quickly and achieve huge cost-savings.
Furthermore, our software makes document retrieval and management more efficient, increasing your productivity and empowering you to turbocharge revenue generation.
