10 Best LogicalDOC Software Alternatives for Efficient Team Collaboration
LogicalDOC’s file-sharing feature is challenging to use.
In order to share digital cabinets on the network, you need to extensively customize permissions for every file.
With LogicalDOC’s complex file-sharing processes, sharing files with teammates can be time-consuming and this can make you less productive.
Unfortunately, Perforce has established that 83% of employees lose time because of document collaboration issues, chief among them being inefficient document sharing and approval mechanisms.
So I recommend that you consider the best LogicalDOC alternatives which have better file-sharing options that can help you improve how your team exchanges information.
With these tools, you may get permission templates that can allow you to export entire folder settings for simple permission configuration and customization. Additionally, you may get a dedicated file-sharing model for more secure and simpler file sharing.
In this article, we’ll explore the best LogicalDoc software alternatives for efficient team collaboration that can help you improve employee productivity and problem-solving.
Quick summary:
1. FileCenter – Best for simple & secure file sharing.
2. NetDocuments – Best for digital collaboration spaces.
3. DynaFile – Best for improving HR collaboration.
4. OpenKM – Best for creating document collaboration policies.
5. SmartVault – Best for document request templates.
Let’s get started.
3 Reasons to Consider a Great LogicalDoc Alternative
a) Smoother learning curve
If you’ve tried to use LogicalDoc for your small business, you’ll realize that it can be difficult to master. The navigation and layout are very confusing, and this can mean that it takes longer for your team to get acquainted with the solution.
Conversely, the best LogicalDOC alternatives like FileCenter are very straightforward. Our software offers you a Windows Explorer alternative that uses a similarly simple UI so that your team can master it quickly to improve collaborative work.
b) Simpler document sharing
You may have realized that sharing files using LogicalDOC can be challenging because it leverages a third-party sharing service, ShareFile. Consequently, you may need to configure this app’s API to fit your needs and this requires programming know-how.
However, you’ll be able to share PDF documents and other types of files very easily with your team members, if you get a solution that doesn’t need you to customize APIs and instead has simple and secure file-sharing options like file-sharing portals.
c) More advanced collaboration tools
While LogicalDOC has typical collaborative features like co-authoring and file-sharing, you may realize that these features are very basic. Therefore, you may find that you need to augment it with traditional communication channels & other collaborative tools.
Meanwhile, you’ll get more advanced document management features for collaboration with superior solutions such as virtual whiteboarding & real time chat. This can help you to improve your ideation processes & enhance innovation for your team projects.
1. FileCenter
FileCenter can help you improve team collaborations.
It gives you a client file-sharing portal, which provides a simpler and more secure way of sharing documents with your team and clients compared to LogicalDOC. So your small business can improve productivity for its teams by accelerating file requests.
Additionally, FileCenter has full-text search capabilities that enable your startup to quickly find documents that you need to facilitate collaborative projects.
You also get shared PDF editing, so I find that it’s one of the best LogicalDoc alternatives to help you and your team concurrently edit documents.
Best features:
- With FileCenter’s scanning tools, you can digitize paperwork so that your team can access documents in a real-time, cloud-based repository. It also has PDF OCR scanning that makes these documents searchable and easy to find.
- It gives you an electronic, Windows-based filing system in place of a complex database. So this speeds up access to your files while enabling you to organize documents by project or matter to help you improve your team’s efficiency.
- FileCenter allows you to set pre-determined rules for automatic document naming and routing. With this feature, you can ensure that your company has standardization policies that ensure consistency regardless of who sorts a file.
Pricing:
- 15-day free trial.
- Starting plan: $5/user per month.
Verdict:
FileCenter’s dedicated client portal makes it easy for your enterprise to share files with clients and even keep them informed of project updates with real-time communication. Additionally, I find that our software also has a range of cloud features that can enable remote access to information and streamline collaboration for your in-house teams too.
2. NetDocuments
NetDocuments can greatly enhance digital collaboration.
It has CollabSpaces, where you and collaborators can access a shared repository without using third-party sharing services. So if you’d like to improve collaboration security, you consider choosing this document management software for your team.
Furthermore, you can organize file versions very elaborately with NetDocuments, which helps you reduce the risk of editing and check-out conflicts.
It also enables you to simultaneously edit & convert Word files with multiple users, so that your enterprise’s team can leverage each staff’s skill set to create high-quality documents. This can help you accommodate everyone’s ideas into a project.
Best features:
- NetDocuments gives you electronic signatures, which enables your team to remotely sign documents. It can also help you automate approvals and signing reminders so that there are few delays in your enterprise’s collaborative process.
- With the ndTthread module, your mid-sized business gets a real-time chat messaging tool. You can add comments to files or give and review feedback about document-related work with colleagues to improve team innovation.
- You also get a collaborative document viewer, which allows multiple team members to view files and even mark up and annotate the documents in real-time. You can even add links to documents to clarify & explain changes.
Pricing:
- No free trial.
- Contact NetDocuments for pricing.
Verdict:
NetDocuments’ CollabSpaces provides a digital haven, where you can share files and harmoniously collaborate on document work with both internal and external parties. However, I’m concerned that it doesn’t give you a native digital signature solution and instead relies on a third-party service for this, which attracts extra expenses.
3. DynaFile
DynaFile can help you improve HR outcomes.
It has HR collaboration tools such as HR document workflows, which enable you to assign document tasks optimally to staff depending on their schedule and skill sets. This can help you improve employee utilization rates and avoid overburdening others.
Essentially, you also get seamless integration features & APIs that can help you connect different data sources to create a centralized repository for your team.
Just like FileCenter, you also get a scan to PDF feature that’s sorely missing with LogicalDOC, which allows your team to convert and easily share files to improve knowledge-sharing.
Best features:
- It has automated onboarding integrations that can help your mid-sized enterprise improve teamwork & collaboration during onboarding. Augmented by open communication channels, this can help you accelerate your onboarding tasks.
- You also get cloud workflows that can connect your on-premise and off site employees seamlessly. These enable you to sign documents remotely and keep track of changes so that you can collaborate more efficiently.
- You also get a built-in compliance tool that helps you to reduce some of the compliance risks that come with collaboration such as misplacing documents & creating incomplete records. It can flag down such issues for prompt resolution.
Pricing:
- No free trial.
- Contact DynaFile for pricing.
Verdict:
With DynaFile’s suite of collaborative tools for HR like templates and automated workflows for task management, it can help you streamline collaboration for your HR processes. Nevertheless, I’ve noticed that it can sometimes group employee records poorly, and therefore you may need to manually reconcile various files.
4. OpenKM
OpenKM is an enterprise content management system.
Unlike LogicalDoc, it has a file plan module that allows you to outline policies for file collaboration, sharing, and grouping. Besides helping you find files faster, this can also help you to achieve regulatory compliance more effortlessly.
What’s more, you can use OpenKM to add dynamic stamps that contain metadata like approval status & modification dates to help you enhance document integrity.
It can also help you improve remote work productivity with its automated alerts, which notify you of pending document reviews and other tasks.
Best features:
- You get a live edits feature that allows you to assign & control editing rights. This enables you to simultaneously edit documents with other team members while safeguarding your editing rights so that your changes aren’t overwritten.
- OpenKM gives you a complete account of a file, detailing changes in file size, authors, and dates. Additionally, it even redlines recent changes in red to help you to quickly identify minor document changes in extremely lengthy files.
- It also gives you granular security settings that allow you to define profiles and roles for each collaborator. This helps your company to ensure that collaborators have access to only the information they need, which lowers your security risk.
Pricing:
- 30-day free trial.
- Contact OpenKM for pricing.
Verdict:
If you’re looking for a better way to manage document life cycles with strong collaboration policies, OpenKM is one of the best LogicalDOC alternatives for you to consider. That being said, I find that it has very limited document management features on mobile devices, and this can hinder the ability of your teams to work remotely.
5. SmartVault
SmartVault enables holistic collaboration for document work.
It has a customizable document management system with a request list feature that LogicalDoc lacks, which I believe makes it one of the best LogicalDOC alternatives to help you simplify the way you track, collect, and request documents.
You can also sync SmartVault with your email channels to help you unify team operations and communication when you’re collaborating via email.
Just like FileCenter, it can help you eliminate common time-wasters for your startup with its time-stamped activity reports so you can make your teams more productive.
Best features:
- You also get a secure file-sharing client portal, which encrypts your data at rest and when it is in transit as well. This portal allows you to securely share sensitive documents with your team members during collaborative work.
- SmartVault has a mobile device-compatibility document editor that connects to cloud storage so that you can access and manage business documents on the go. With this feature, your remote teams can collaborate more efficiently.
- It integrates seamlessly with popular accounting software like Lacerte and QuickBooks, among others. This can help you to centralize financial information so that your enterprise can improve collaboration for tax compliance purposes.
Pricing:
- 14-day free trial.
- Starting plan: $25/user per month.
Verdict:
If you need to frequently request documents from colleagues, SmartVault gives you templates, which have sharing instructions that can help you manage these requests efficiently. However, I’ve realized that it’s primarily a secure file storage solution and so you may lack advanced document editing features for collaborative work.
6. DocuWare
DocuWare is equipped with an electronic form designer.
Its forms are simpler to make than LogicalDoc’s due to its visual process creator. So you can create an electronic filing system to help your team collect data from customers & route documents to the correct personnel for action at various document stages.
In addition, you get intelligent data capture and indexing that can help your startup to make documents readily available for collaborative work.
It can also help you improve contract management because it gives you a list of contracts nearing completion so that your team can promptly execute renegotiations.
Best features:
- With DocuWare’s workflow manager, you get a drag-and-drop interface for building workflows to help you enhance productivity. This tool also has a workflow recorder that allows you to retrace user decisions to help you improve approvals.
- It also has contract templates, price lists, and an elements library to help you draft documents quickly. What’s more, you can configure template settings to notify your team of changes to help you ensure that they stay on top of updates.
- You can create custom dashboards that allow you to periodically export data that your team needs to prepare sales reports, performance reviews, and other time-sensitive documents. This can help you simplify big data analytics.
Pricing:
- 30-day free trial.
- Contact DocuWare for pricing.
Verdict:
If your enterprise’s team is constantly collecting data from customers to run its operation, DocuWare’s e-forms can help you streamline and automate iterative work. However, I’ve noticed that its digital task manager can sometimes assign document work erroneously, so you may need to manually and frequently verify work allocations.
7. DocStar
DocStar has a host of collaboration capabilities.
For instance, it gives your enterprise a cloud-based document system that can help you to break down data silos across different departments.
You also get built-in comment features, which enable your teammates to provide insights and feedback on documents in real time and prevent major mistakes.
Just like FileCenter, DocStar supports many document formats and types, so it’s one of the best LogicalDOC alternatives if you work with various file extensions and want to make these files universally accessible to all collaborators.
Best features:
- DocStar’s document automation functions help you to reduce routine document work for your teams. So your mid-sized businesses can focus more on creative work, synthesizing ideas and innovation that can help your company grow.
- It gives you real-time document reporting and analytics that can help you unlock critical insights from big data very quickly. Besides assisting you in making teamwork more efficient, this can also enhance problem-solving for your team.
- DocStar also gives you multi-user document editing, which can help you express ideas and share information with your team in real time. This can help you create near-instant feedback loops that help you improve the quality of document work.
Pricing:
- No free trial.
- Contact DocStar for pricing.
Verdict:
DocStar’s diverse file management abilities allow you to work with more than 150 document formats so that your team doesn’t waste time constantly converting files. That being said, you may find its UI to be complex and hard to navigate, and it may even be challenging for you to locate certain features, which can make you less efficient.
8. FileHold
FileHold can help you get up and running quickly.
It has tight integrations with Microsoft Office that enable you to collaborate on document work from within your existing productivity tools, which can smoothen the learning curve for your team.
FileHold also allows you to set watched folders, which alert you when files are added to a project folder, and this can help you improve team communication.
Unlike LogicalDoc, it also gives you antivirus scanning that automatically analyzes file uploads to help you securely store files online and minimize cybersecurity risks.
Best features:
- FileHold has an offline mode that allows your small business to share and co-create documents when you’re not connected to the internet. It can then sync these changes when you get back online so that you don’t lose any progress.
- It also gives you a customer forms portal, which allows you to process customer forms electronically. This portal also has auto-filing capabilities that help you to group documents to ensure that they are instantly accessible to your team.
- With FileHold, you can check out documents and this enables you to prevent others from making changes to a file you’re editing. Meanwhile, you can also check in documents and provide instructions that can guide subsequent steps.
Pricing:
- 14-day free trial.
- Contact FileHold for pricing.
Verdict:
FileHold has integration options for the Microsoft suite, covering Office and Outlook, which gives your mid-sized business’s underlying tools more collaborative functions. However, I’ve established that it runs on Microsoft Azure, and this tethers you to a third-party database that is not only harder to set up but also more costly to maintain.
9. Folderit
Folderit can help you create a well-defined filing system.
You can assign consistent and unique numbers to your enterprise’s files, which can help you to control and manage documents better. So it’s among the best LogicalDOC alternatives to help you lower errors and confusion during collaborations.
Crucially, you get a powerful multilingual OCR with Folderit that enables your team to break language barriers during collaborative document work.
You also get automated document retention that deletes files after your team is through with them. This can help you improve regulatory compliance for your startup.
Best features:
- Folderit has custom document linking, which allows you to link related files so that your team can work more efficiently. You can also configure these links to get updates for actions like file opens so that you can track project milestones.
- It also allows you to set automated document reminders, which can be especially useful to help you track renewal as well as contract expiration dates. Additionally, you can use these reminders to set and ensure that project deadlines are met.
- Folderit gives you a local and secure repository, which allows you to store and access copies of your files in your local networks & hard drives. So even when you experience a server outage, your team’s productivity won’t be affected.
Pricing:
- 30-day free trial
- Starting plan: $27 per month.
Verdict:
Folderit’s multilingual OCR technology supports more than 100 dialects and can help you standardize document languages to help you mitigate confusion and improve productivity. However, I’ve realized that capturing documents with unusual language conventions like Arabic can be a lengthy process that slows down your workflow.
10. Box
Box has intuitive document collaboration features.
While LogicalDoc is purely web-based, you can still access your content when you’re offline with the Box Drive module. It gives you remote access options so that team collaboration is not hampered.
Furthermore, Box Canvas gives you visual whiteboarding that can help you improve brainstorming and ideation sessions for your enterprise.
Just like FileCenter, it’s also a top HR document management software due to its Box Notes module. This allows you to seamlessly gather interview feedback from panelists via electronic notes to facilitate hiring decisions
Best features:
- With Box Canvas, you can schedule meetings and collaborate on document work using sticky notes and chat to keep all communication in one place. This module also allows you to vote on changes to make collaboration more efficient.
- You also get digital whiteboards that allow you to annotate & edit documents and host virtual presentations. These help you create and interactively share flowcharts and diagrams so that you can build out plans and ideas together.
- Box also has a live co-editing feature that enables you to work with 30 users on the same file simultaneously and share files with unlimited viewers. This is particularly useful if you want to streamline collaboration with a large team.
Pricing:
- 14-day free trial.
- Starting plan: $17.30/user per month.
Verdict:
Box’s virtual whiteboarding tools can help you to connect employees without the need for physical meetups yet still make collaborative work highly interactive with its visual features. Nonetheless, it typically overcomplicates extremely basic document actions like sharing and deleting a file with too many unnecessary steps.
Conclusion
LogicalDOC has limited customization options.
You may have to rely on its default settings to run your workflow, which may not completely address your team’s collaborative needs.
Overall, LogicalDOC’s rigid customization can make your collaborative workflows inefficient, and this can increase the risk of project failures.
Fierce Inc has recently determined that 86% of employees blame poor collaboration for workplace failures. So this proves the need for more personalized and efficient document collaboration workflows.
With the best LogicalDOC alternatives, you can enjoy a wide range of customization options that allow you to accommodate your team’s unique needs. Overall, I recommend FileCenter for file sharing collaborative spaces.
Click here to start your free FileCenter trial to create seamlessly collaborative document workflows that can help you improve team productivity.
With our software, you can create a supportive and encouraging work environment that can help you to unearth new ideas and turbocharge innovation.
Why FileCenter is the Best LogicalDoc Alternative for your Team
a) An always-on repository
LogicalDOC is strictly web-based and that means that if you experience a server or internet outage, your team is cut off from your startup’s information systems. So any collaborative work you’re undertaking stalls in the meantime.
However, FileCenter backs up your data locally, so that your team still has access to files even when you’re offline. Our software can also connect with cloud services to further improve the accessibility of data to help you improve remote work.
b) Dedicated & secure file sharing
If you have experience with LogicalDOC, you may have realized that it often makes you jump through hoops. You may need to extensively configure user access and edit permissions, just to share a document with multiple collaborators.
With the best LogicalDOC alternatives like FileCenter, on the other hand, you get a simple and native file sharing portal. This allows you to securely exchange files with co-workers and also has alerts to help you keep teammates informed of updates.
c) Advanced document automation
While LogicalDOC can admittedly automate common document tasks like routing and naming, it has limited scanning automation. So you may find that your team has to manually perform these tasks, which takes away time for collaborative problem-solving.
Conversely, our software gives you a complete batch scanning and routing solution. It provides end-to-end document scanning automation, which can help you improve knowledge-sharing through digitization and also decrease iterative work for your team.
Click here to schedule your free FileCenter demo to learn how our software can help you improve team collaboration and employee productivity.
