10 Best PDF Converters to Enhance Collaboration for Your Business in 2025
Looking for a great PDF conversion software?
Your business may rely on various document management systems & productivity apps.
This eco-system of technologies creates file formats that are incompatible with some devices, thereby hindering cross-platform data access and collaboration.
Unfortunately, 64% of employees lose up to 5 hours because of collaboration inefficiencies, according to a survey by Alludo. Some of these issues arise from limited cross-platform accessibility to information.
In order to eliminate these collaboration bottlenecks, your small business needs the best PDF converters. These can help you convert documents into standardized formats that are more universally accessible across different software tools and devices.
What’s more, these solutions also enable you to create well-optimized document formats that you can now easily share with colleagues to boost teamwork even more.
If you need to specifically turn pictures into shareable PDFs, check out this article I wrote about the best image to PDF converters for creating searchable files.
In this article, we’ll discuss the best PDF converters to enhance collaboration for your small business in 2025 and help you increase revenue and supercharge growth.
Quick summary:
1. FileCenter – Best for its range of supported document formats.
2. Square 9 – Best for converting paper documents into PDFs.
3. Wondershare PDFelement – Best for partial document conversion.
4. PairSoft – Best for converting PDF documents to Excel & CSV files.
5. DynaFile – Best for converting PDF files to TXT documents.
Let’s get started.
1. FileCenter
Need a versatile PDF converter for your business?
FileCenter supports a wide range of different file types and extensions, allowing you to convert PDFs to and from several file formats. For example, you can convert PDFs into Excel spreadsheets for easier data analysis.
Crucially, it also offers a PDF to OCR conversion feature, which recognizes text in scanned images, allowing you to create editable and searchable documents.
Our software is also one of the best PDF converters on account of automation, doubling up as an excellent document scanning software that automatically converts scanned documents in bulk to boost your productivity.
Best features:
- FileCenter allows you to extract specific pages from a PDF document and save them into a different format or extension like Excel or Word. This enables you to make edits and easily update certain sections of documents like contracts.
- It has PDF merging features, which enable you to combine several different images, PDFs and other document types into one PDF file. As a result, it simplifies document management and improves file organization in the process.
- FileCenter supports direct PDF conversion to email, so you can convert a document and attach it directly to Outlook. This reduces the number of steps involved during information sharing to make collaboration more efficient.
Pricing:
- 15-day free trial.
- Starting plan: $97/user per year.
Verdict
FileCenter’s PDF to OCR conversion makes it a great tool for converting scanned images into searchable and editable files. Moreover, our software supports a wide range of file formats, giving your small business a very versatile and cost-efficient solution.
2. Square 9
Square 9 is an efficient document digitization solution.
It enables you to create a paperless office by digitizing paper records, and automatically converting and saving them to PDFs for standardization and easy sharing.
Moreover, you can convert and then compress PDF files within Square 9 while maintaining quality to reduce the storage requirements of these documents.
Need to convert specific sections of paper records into PDFs?
Square 9 comes with Zonal OCR scanning technology, which allows you to extract specific data from a document like invoice totals, dates or numbers. It can then curate this information into a single PDF document for easy accessibility.
Best features:
- Square 9’S GlobalSearch platform can automatically index converted documents and store them logically in a structured repository for easy access and retrieval.
- It offers an automated PDF workflow via its GlobalCapture feature, which converts documents into PDFs during scanning to increase efficiency.
- Square 9 offers barcode recognition during PDF conversion, which comes in handy for automating data extraction and document classification tasks.
Pricing:
- No free trial.
- Starting plan: $50/user per month.
Verdict
Square 9’s Zonal OCR features enable you to capture and convert specific information from paper records for more flexible conversion. However, it can be an extremely expensive solution, more so if you’re a small business working with a very tight budget.
3. Wondershare PDFelement
Need to convert just certain pages of a document?
Wondershare PDFelement supports partial conversions, allowing you to convert specific page ranges in small business documents such as invoices or contracts. This creates a succinct file with just the information you need.
Additionally, it allows your small business to combine multiple images into one or several PDFs for more efficient file compression, storage and sharing.
Just like FileCenter, it’s one of the best document management software for Windows because it integrates with MS Office. So you can convert PDFs into Office documents, which you can now easily edit and customize as per your needs.
Best features:
- Wondershare PDFelement allows you to convert PDF documents into EPUB formats, which ensures better readability on mobile devices as well as e-readers.
- It also supports PDF to image conversions, enabling you to extract sections or pages of these documents into high-quality image formats like BMP or PNG.
- Wondershare PDFelement offers cloud storage integration with OneDrive, Dropbox and Google Drive so you can convert and save files in the cloud directly.
Pricing:
- 14-day free trial.
- Starting plan: $79.99/user per year
Verdict
WondersharePDF element is one of the best PDF converters, and I particularly recommend it for efficient partial PDF conversion. However, I’ve noticed that it lacks crucial features found in its competitors such as advanced form-filling automation.
4. PairSoft
PairSoft offers PDF solutions focused on financial tasks.
It’s one of the best accounting document management software, because it lets you export PDF data from specific data fields into structured formats like CSV or Excel. This is a feature that proves very useful for invoice and procurement processing.
In addition, it enables secure PDF conversion and handling by enabling you to password protect and redact or encrypt sensitive information in your documents.
Need to be able to annotate files before conversion?
PairSoft is also an excellent PDF editing software, enabling you to add comments, highlights and notes to PDF documents for internal approval or collaboration purposes.
Best features:
- It offers end-to-end PDF tracking, giving you important analytics and audit trails that enable you to streamline your document workflow and improve compliance.
- PairSoft offers dynamic document capture, which allows you to capture information in paper records & email to convert them into PDFs for easy storage.
- It supports batch PDF conversion tasks, allowing you to process several documents at the same time to increase efficiency for high-volume tasks.
Pricing:
- No free trial.
- Contact PairSoft for pricing.
Verdict
PairSoft is a great solution particularly if you need to be able to convert PDFs to Excel for easy financial analysis. Nonetheless, its functionalities are geared toward accounting and procurement, so it may fail to meet broader PDF conversion needs beyond this.
5. DynaFile
Do you work with files in a variety of formats?
Although it’s a document management software for HR teams, it’s one of the best PDF converters due to its multi-format conversion features. It even allows you to convert PDFs into readable text documents, which are great for storing program code.
On top of that, you can set up automated workflows where files are automatically converted to PDFs upon upload to a specific folder to boost productivity.
DynaFile also has PDF splitting software features, enabling you to break down large PDF files so you can convert only the information you need for improved efficiency.
Best features:
- You get cloud-based PDF conversion features, which allow you to convert and process files from anywhere within its secure cloud document environment.
- DynaFile preserves important metadata during document conversion, such as creation date and author, among others, making these files easier to find & store.
- It offers a convert and compress feature, which enables you to reduce the file size of documents to lower their storage needs and make them easier to share.
Pricing:
- No free trial.
- Contact DynaFile for pricing.
Verdict
If you’d like to convert PDF documents into readable TXT files that are smaller & more shareable, you should consider DynaFile. That being said, it is primarily a cloud-based tool, making it very challenging to use if you have unreliable or limited internet access.
6. PDF Candy
PDF Candy is an exceptional PDF-to-Word Converter.
If you’re looking to convert large file sizes of up to 500 MB, then I recommend it because it’s one of the best DynaFile alternatives for large PDF to Word conversions.
Furthermore, it lets you create a document queue for conversion tasks, so you can automate conversion processes and boost your small business’s efficiency.
Want to convert documents on your mobile device?
Just like FileCenter, it lets you scan documents on your Android phone, making it one of the best PDF converters for on-the-go file conversions.
Best features:
- PDF Candy has robust layout preservation features that maintain the structure of the original text, making it great for editing & managing contracts & agreements.
- It offers secure SSL encryption for convenient and secure online PDF to DOCX and DOC conversion, which ensures data in your files remains confidential.
- PDF Candy supports the conversion of large PDF files of up to 500 MB, which is much larger than what many of the best PDF converters in the market offer.
Pricing:
- Unlimited free version.
- Starting plan: $4/user per month.
Verdict
If you need to convert large PDFs into Word Documents, PDF Candy is a great option to help you edit previously uneditable files. However, it’s quite restrictive since it supports a limited range of file formats compared to the other tools on our list.
7. PandaDoc
Have a document you’d like to turn into a template?
If so, PandaDoc is a top document management software for home use to consider. It comes with a template conversion feature that allows you to convert PDF documents into reusable word templates to streamline future document work.
You can also efficiently and automatically generate PDF files from data inputs, thanks to its integrations with popular CRMs and other third-party business tools.
But PandaDoc isn’t just great for PDF conversions alone.
Just like our software FileCenter, it’s a top PDF document merging software, enabling you to consolidate files before converting them into easily accessible document formats.
Best features:
- PandaDoc allows you to perform unlimited document uploads and e-signatures, making it a cost-efficient solution if you have high-volume file conversion needs.
- It offers a rich media drag and drop document editor, which you can use to customize your files and give them a professional look before conversion.
- PandaDoc supports bulk PDF document conversion processes and file sharing, and this helps to make your small business more productive and efficient.
Pricing:
- 14-day free trial.
- Starting plan: $19/user per month.
Verdict
PandaDoc is great for converting PDFs into reusable templates that streamline repetitive document creation for your enterprise. However, I’ve noticed its storage limits on entry-level plans are low and restricted, making it unsuitable for large file storage.
8. SmartVault
SmartVault improves PDF document auditing.
This is because one of the benefits of this document management software, which also makes it one of the best PDF converters available, is its PDF version control. It lets you monitor different versions of converted files and revert to a previous one if need be.
Additionally, SmartVault offers in-built PDF previewing features, enabling you to review documents quickly before conversion without downloading them first.
Need to perform advanced editing on converted files?
Well, it integrates with other proven PDF to OCR software like Adobe Acrobat, offering powerful editing features and also expanding its range of supported file formats.
Best features:
- SmartVault has an OCR functionality that turns scanned images and PDFs into searchable PDF and Word documents that you can now easily edit & customize.
- It offers PDF redaction features, allowing you to remove confidential or unwanted details from a file so that the new document has only the information you need.
- SmartVault also lets you apply various security features to PDFs, including user-specific permissions to prevent the unauthorized conversion of documents.
Pricing:
- 14-day free trial.
- Starting plan: $25/user per month.
Verdict
If you want a PDF converter with comprehensive version tracking to improve audit control, SmartVault is a great option. That said, its dependence on third-party tools for full conversion features only complicates it and makes it a more expensive option.
9. Sejda PDF
Have a damaged PDF file you’d like to convert?
If you tried to convert complex construction business documents like AutoCAD files and they got damaged, Sejda PDF offers an excellent repair tool to recover and convert corrupted documents for your small business.
Interestingly, it also lets you convert PDF files to HTML pages, which offer a more responsive design and excellent mobile device compatibility for documents.
Sejda PDF is also great for handling key freight transportation documents, since it has vital e-signature features to enable the convenient, remote signing of shipping contracts.
Best features:
- It lets you extract text and images from PDF documents into new formats, which is useful when you need to create new documents or repurpose existing PDFs.
- Sejda PDF enables the splitting of PDFs by file size, pages and bookmarks, enabling you to prepare a PDF for final use before converting it to a new format.
- It offers powerful PDF to HTML form conversion, enabling you to display the content of a PDF on a website or generally use it for other web-related purposes.
Pricing:
- Unlimited free version.
- Starting plan: $5/user per week.
Verdict
Sejda PDF is an excellent option for your small business if you’d like to convert, repair and recover corrupted data from damaged files. Nonetheless, it supports a limited range of formats, and you can only convert PDFs to Excel, JPEG, text, PowerPoint and Word.
10. Egnyte
Engyte is an excellent PDF to MS Office solution.
Its file conversion module lets you convert PDFs into formats in the MS Office family. This is why you should consider choosing a document management software such as Egynte if you need an efficient way to turn PDFs into Excel, Word and PowerPoint files.
Notably, it offers a side-by-side document comparison feature, which helps you find the most recent version of a file for conversion to minimize mistakes.
Just like FileCenter, you can also scan documents on your iPhone efficiently, making it one of the best PDF converters if you rely on this mobile operating system.
Best features:
- Engyte has a native PDF editor for iOS devices, which allows you to view, edit and annotate business documents conveniently on your mobile device.
- You can also send documents for signing in different file formats, and they’re automatically converted into more tamper-proof PDF documents after signing.
- It offers workflow triggers that you can attach to a specific folder to automate conversions and metadata creation to increase efficiency for your small business.
Pricing:
- 15-day free trial.
- Starting plan: $20/user per month.
Verdict
Engyte’s PDF file handler makes it a great solution that can help you convert PDFs on your iPhone to increase remote work productivity. However, I’ve noticed that it only supports conversions between PDF files and Microsoft Office document formats.
Conclusion
Manual data entry costs your business big time.
It hogs valuable work hours while turning focus away from revenue-driving tasks.
Without a great PDF converter, your small business may lose time and, consequently, massive amounts of revenue to repetitive data entry chores.
A pdfFiller survey revealed that 53% of individuals turn to PDF editing and conversion software to eliminate manual data entry. Many of them end up growing their businesses because of these tools.
With the best PDF converters, you get OCR-scanning-to-PDF conversion features that automate data entry tasks. If you’d like a versatile PDF converter, I recommend FileCenter for your small business.
So why not start your FileCenter trial today to bolster productivity? Our solution offers powerful OCR features to help you digitize efficiently and accurately.
Therefore, this means that your small business can quickly become paperless and even convert unsearchable image documents into PDFs that you can edit and share easily.
