10+ Best PDF Editors for Windows to Customize Documents Efficiently in 2025

10+ Best PDF Editors for Windows to Customize Documents Efficiently in 2025

Searching for a better way to edit PDF files? 

Your PDF document management software significantly affects productivity. 

Not having a great PDF editing solution can result in repetitive document drafting and data entry work, which massively kills productivity for your business. 

A Zapier study revealed that 76% of employees spend 3 hours daily performing manual data entry and recreating documents. This marks a very huge productivity drain.  

This is where the best PDF editor for Windows makes a difference, enabling quick form creation through editing and annotation. You can update text, images and other elements in PDFs to quickly customize and repurpose a document.

Some tools even offer automatic form population capabilities, enabling you to spend less time keying in data and more time growing and scaling your business. 

If you’d like to protect sensitive documents and improve data privacy, check out this article I wrote on the best document redaction software to use. 

In this article, we’ll discuss the best PDF editors for Windows to help you customize documents more efficiently in 2025 and improve business productivity. 

Quick summary: 

1. FileCenter – Best for editing scanned PDF documents. 

2. OpenKM – Best for rotating & correcting PDFdocuments.

3. DocuPhase – Best for building great business web forms. 

4. NetDocuments – Best for summarizing PDF documents. 

5. LogicalDOC – Best for its rich PDF annotation features. 

Let’s get started. 

1. FileCenter

Do your PDFs contain scanned images & not text?

If so, a great document management software for small businesses like FileCenter is ideal. It offers advanced PDF-OCR capabilities, which recognizes the text in scanned images and enables you to edit them easily. 

With FileCenter, you also get advanced PDF conversion capabilities that enable you to turn various file types into easily shareable PDF documents. 

Our software also has other crucial PDF editing features like electronic signatures through PDF annotations, enabling you to sign & review contracts more efficiently. 

Best features: 

  • FileCenter offers advanced PDF splitting that lets you separate bulky documents into smaller files that are easier to navigate and work with. Conversely, your small business can also merge PDF files to centralize information in one document.
  • It integrates with popular cloud storage services, including Google Drive, Dropbox and SharePoint, among others. With this integration, you can save PDF documents to the cloud to create backups and streamline collaboration as well. 
  • FileCenter also supports PDF form filling, enabling you to simplify data entry work for your employees. You also get PDF form generation features, which enables you to create various vital business documents more conveniently. 

Pricing: 

  • 15-day free trial. 
  • Starting plan: $97/user per year.

Verdict

If you’d like to edit scanned documents on Windows 11, I recommend FileCenter which offers OCR features to let you work with both text and even image-based PDF files. In addition, you also get other important features like the ability to place and request PDF signatures, which enables instant remote signing that lowers turnaround times. 

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2. OpenKM

OpenKM optimizes PDF document management. 

It enables you to cut and extract pages of crucial small business documents, and extract only valuable information, such as an important page that you may need for a quick marketing presentation, for example. 

Furthermore, OpenKM’s PDF tool also keeps track of the document’s file history and enables you to rollback to previous versions in case of unwanted changes. 

If your document scanning software creates upside down pages, OpenKM is arguably the best PDF editor for windows for rotating pages and solving orientation issues.  

Best features: 

  • OpenKM lets you insert new pages into PDF documents, thereby enabling you to insert additional information to the file. This can come in handy, for instance, if you need to update policies in an employee handbook for your small business.  
  • You can also delete pages within PDF documents to completely eliminate certain information from the file. It’s a feature that’s very helpful when you need to share files with employees or staff but want to exclude sensitive information. 
  • OpenKM also lets you add various interactive elements into PDF documents, including hyperlinks, bookmarks and even form fields, among others. This enables you to turn static files into interactive and more engaging documents. 

Pricing: 

  • 14-day free trial. 
  • Contact OpenKM for pricing. 

Verdict 

If you frequently receive PDF files on your Windows PC where some pages aren’t in the correct orientation, OpenKM offers simple rotation features to help you rectify these errors. However, I’ve noticed that its more advanced PDF editing features are quite complex and require great technical expertise, and this steepens the learning curve. 

Start a free trial 

3. DocuPhase 

Need a better way to collect data for your business? 

DocuPhase is one of the best OpenKM alternatives for Windows in this regard, because it offers PDF features that let you create beautiful web forms for data collection. 

With its PDF editor, you can also read barcodes from both PDF files and images, enabling you to decode the information that lies within these documents. 

But that’s not all. 

Just like FileCenter, it has other key document management features like search and replace, which lets you replace all instances of a phrase in a lengthy document. 

Best features: 

  • DocuPhase supports the extraction of unstructured data from PDF files, further enabling you to export this data to a Microsoft Excel spreadsheet or even Word. This lowers your data entry burden and boosts productivity for your startup. 
  • Its PDF editing tool comes with built-in, image-to-text OCR capabilities, which enable you to edit image-based PDF documents that are traditionally uneditable. So you can work with all types of PF files for your small business. 
  • DocuPhase has automatic file routing, which enables you to set rules for how incoming PDFs from emails and scanners are stored. This enables seamless PDF classification and categorization, helping you to boost productivity. 

Pricing: 

  • No free trial.
  • Contact DocuPhase for pricing. 

Verdict 

DocuPhase offers a no-code, PDF editing solution that lets you build amazing web forms for collecting customer feedback and carrying out consumer research for your business. Nonetheless, I’ve realized it offers very limited and basic features when it comes to these types of files, so it may be unsuitable for advanced PDF editing.  

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4. NetDocuments

NetDocuments offers powerful PDF editing. 

This is made possible by its ndOffice integration, which lets you integrate their software with Adobe Acrobat to access essential PDF editor features for comprehensive editing. 

More importantly, you get a quick access function to recent PDF documents you’ve worked on when sharing files via Outlook to boost your productivity.

Tired of reading through lengthy documents? 

NetDocuments offers quick PDF summaries of essential legal documents, invoices, customer forms and more, making it the best PDF editor for Windows 10 to help increase your efficiency when working with large PDF files. 

Best features: 

  • NetDocuments’ patternbuilder enables you to create easily customizable PDF templates for streamlining repetitive document generation work. Aside from saving your business time & effort, this feature also improves consistency. 
  • It also lets you synchronize PDF files not just on your Windows operating system but also across mobile devices as well. This gives you and your co-workers access to the most recent version of PDF documents to improve collaboration. 
  • NetDocument lets you reorder and reorganize pages within PDF files, and even edit both text and images therein. So you can easily fix typos, poor page locations, and many other document errors within your PDF documents. 

Pricing: 

  • No free trial. 
  • Contact NetDocuments for pricing. 

Verdict 

NetDocuments’ powerful AI-driven PDF summarization features make it an excellent choice to consider if you’d like to increase efficiency when working with large files. However, it has very limited built-in PDF features and instead relies on an Adobe Acrobat and Office add-in for advanced editing, which attracts additional expenses. 

Schedule a free demo

5. LogicalDOC

Ready to take collaboration to the next level? 

One of the benefits of document management software like LogicalDOC is improved teamwork due to the ability to add comments and annotations to PDF documents. 

Additionally, LogicalDOC lets you set notifications for changes made to PDF files, enabling your small business and its workers to always stay in the loop. 

This PDF tool also helps you improve regulatory compliance, by enhancing document searchability through its OCR function, and also by creating complete audit trails that track all changes made to the original PDF document. 

Best features:

  • LogicalDOC offers a rich set of PDF annotation tools, including sticky notes, strike throughs, drawing annotations and more. With this rich annotation styling toolkit, you can easily keep track of changes you’ve made to a document. 
  • It offers multi-format support for PDF documents and other file extensions, which enables you to edit all types of content within these files, including text and images. As a result, you get an all-in-one, cost-efficient for your startup. 
  • LogicalDOC offers robust PDF text control, which enables you to customize fonts and set alignments in PDF documents. You can also superscript or subscript characters and create bullet points that increase the readability of the file. 

Pricing: 

  • 30-day free trial. 
  • Contact LogicalDOC for pricing. 

Verdict 

If a diverse range of beautiful PDF annotation features are a top priority, I recommend LogicalDOC, which is why it’s the best PDF editor for Windows in this regard. That being said, its PDF file sharing feature has so many unnecessary steps that it complicates the process, thereby hindering efficient collaboration for your business. 

Start a free trial

6. Foxit

Foxit helps you bolster document security. 

Just like FileCenter, it lets you password protect PDF files to ensure that confidential information for your enterprise remains secured against unauthorized access.  

Foxit also offers a native integration with the Microsoft Office Suite, enabling you to edit and customize PDF documents within your favorite Windows apps. 

Need to create legal binding signatures for your business? 

Foxit doubles up as one of the best LogicalDOC alternatives for e-signature creation on Windows 11, enabling you to create legally-recognized signatures for contracts. 

Best features: 

  • Foxit offers powerful PDF compression features, which lets you reduce the size of a document without sacrificing quality. So it can help you free up more space on your Windows PC and also improve the shareability of bulky documents. 
  • It lets you convert Word, ppt, jpg, png and a host of other common file types and extensions into standard PDF files. This makes it a great solution to help you make your document management workflow more versatile and accessible. 
  • You can also extract key data points, summarize long, complex documents and even rewrite content with your PDF files through its AI assistant. Therefore, it becomes easy to perform quick document analysis and unearth key insights.

Pricing:

  • 14-day free trial. 
  • Starting plan: $129.99/user per month.  

Verdict

Foxit offers advanced PDF password protection & encryption, making it a great option for protecting sensitive documents for your business like trade secrets and personal data. However, I’ve noticed that its advanced PDF editing features can occasionally be extremely glitchy and slow, especially when you’re working with very large files.

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7. PairSoft

Need to track PDFs through their lifecycles? 

PairSoft offers end-to-end PDF file tracking features, which streamlines file storage and retrieval, thereby improving document control and management for your small business.

In addition, you can add graphs, charts and other striking visual elements to PDF files, enabling you to visualize data and create more appealing documents. 

PairSoft is additionally a great cloud document management software, enabling efficient PDF cloud file co-editing and collaboration for your large enterprise. It even offers robust versioning and content locking to reduce the risk of editing conflicts. 

Best features: 

  • PairSoft enables you to chat with other collaborators within the same PDF editing document. This not only centralizes communication for shared projects but also reduces the need to have dedicated technologies in place for this purpose. 
  • Its PDF read aloud function also improves the accessibility of documents, particularly among persons with vision impairments. With this feature, it also becomes much easier to multitask during document management work. 
  • You can also digitally index PDF files to enable efficient archiving, which can help you meet your compliance requirements. This feature also helps to centralize your business’s information and improve your disaster recovery strategy. 

Pricing: 

  • No free trial. 
  • Contact PairSoft for pricing. 

Verdict

If you’re keen on creating visually-striking PDF documents, then I recommend considering PairSoft because it offers a range of diverse visual elements for your PDF files. Nevertheless, its PDF OCR feature isn’t always accurate and therefore sometimes fails to capture all the information within a file, leading to cases of incomplete data. 

Schedule a free demo

8. FileHold

FileHold is a very simple PDF editing tool.

Just like FileCenter, it has a straightforward user interface & an intuitive filing structure. So if you’re keen on choosing a document management software for PDF editing that’s easy to learn, it’s arguably the best PDF editor for Windows 10 on account of simplicity. 

FileHold also integrates seamlessly with Microsoft Teams, enabling the efficient co-editing of PDF documents to improve collaboration on Windows. 

Moreover, you can convert various file types and extensions into standard PDF documents, which are universally accessible on most end-user devices & platforms.

Best features: 

  • It offers powerful PDF document redaction features, which enable you to block out specific phrases or even entire pages within these files. So it can help you preserve confidential information and improve data privacy compliance.
  • FileHold enables you to extract metadata from PDF documents, which can help make these types of files more searchable. In addition, this feature greatly increases speed to insight and improves data quality in the long run. 
  • You can also set up document links between different files, creating parent-child relationships for easy reference. With this feature, for instance, you can create links between a master contract and all of its amendments for efficient tracking. 

Pricing: 

  • 14-day free trial. 
  • Contact FileHold for pricing. 

Verdict

Its simple-to-use and intuitive user interface makes FileHold an excellent option, especially if you want a PDF editing solution that’s easy to learn and work with. Unfortunately, it falls short when it comes to PDF document generation, since you can’t create PDF files from scratch unless you pair it with another editing software solution. 

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9. SmartVault

Want to create business documents more efficiently? 

SmartVault gives you a rich PDF form template library, which enables you to standardize your document management workflow and accelerate productivity. 

Additionally, it provides a drag and drop PDF form builder that lets you create customizable documents like client intake forms for your small business. 

You also get advanced document analytics for the PDF forms you’ve created, enabling you to view the status of these documents, revoke access and send reminders for form filling, making it one of the best FileHold alternatives you should consider. 

Best features: 

  • SmartVault’s PDF form filler enables you to create a handwritten, digital signature that you can use on future documents. This streamlines your digital document signing and review process to greatly increase efficiency for your small business. 
  • It also offers a great PDF printer, which lets you convert various document types into standard PDF files for easy storage and sharing. This feature even lets you save a file as a PDF directly from various Windows applications like MS Office. 
  • SmartVault offers advanced PDF automation features, which let you perform simultaneous actions on a large batch of documents. It’s a function that greatly improves your productivity in a high-volume document workflow environment. 

Pricing: 

  • 14-day free trial.
  • Starting plan: $25/user per month. 

Verdict

SmartVault offers a great drag-and-drog PDF form builder, which enables you to easily and quickly create important documents that you need to run your enterprise. However, I’ve realized that it lacks an important PDF feature, namely the ability to create digital signatures, and instead relies on DocuSign for this, which attracts additional expenses.

Start a free trial

10. Folderit

Folderit is great for handling large PDF files. 

It enables you to securely store documents online, supporting individual file size uploads of 50GB, making it the best PDF editor for Windows 11 particularly if your small business frequently deals with large files. 

While it lets you manage and edit PDF files via a Windows desktop app, it also provides mobile compatibility for editing PDF documents on the go. 

Just like FileCenter, it offers seamless Microsoft 365 integration, enabling PDF, Word, Excel and PowerPoint document editing directly from their native applications. 

Best features: 

  • Folderit lets you define and add custom metadata fields to PDF documents such as dates and dropdown lists, among others. With this feature, you can find, store and generally manage documents more effectively for your small business. 
  • You also get various PDF annotation and review tools, which enable you to add comments or highlight changes you’ve made to a document. It’s a functionality that makes it easy to collaborate on document work & improve accountability. 
  • It supports optimized PDF document compression, enabling you to reduce a file’s size without degrading image or text quality. As a result, you enjoy faster upload and download times when sharing PDF documents with clients and colleagues. 

Pricing: 

  • 30-day free trial. 
  • Starting plan: $46 per month. 

Verdict

Folderit’s PDF editing solution performs well with bulky documents, making it an excellent option if your document workflow handles large files frequently. However, it lacks custom PDF form and  document templates like some tools on our roundup, and this may be a deal-breaker if you need to regularly create PDF files for your startup. 

Start a free trial

11. Nitro PDF

Looking for a CAD-to-PDF editing software? 

I recommend Nitro PDF, which is one of the best PDF editors for Windows 10, especially if you handle essential construction documents like engineering drawings

Furthermore, you can use Nitro PDF to convert traditional PDF documents into PDF/A 1 and 2 file types, which are more suitable for long-term archival. 

It also lets you place and request electronic signatures for contracts conveniently, aiding in the effective management of legal documents for your enterprise. What’s more, you get e-signature templates that accelerate & standardize the process. 

Best features: 

  • You can add password protection and document permissions with Nitro PDF, thanks in part to its integration with the Microsoft Rights Management Service. So it can help you to bolster document security and data protection. 
  • Nitro PDF lets you review, mark up and even annotate PDF documents using sticky notes, text boxes, call outs and shapes. This is in addition to an auto-fill PDF form feature, which helps populate fields to lower your data entry burden. 
  • It also offers a Microsoft Outlook plugin, which enables you to create PDF documents from email messages. By exporting emails to PDF, you can document and keep track of important communications with clients, partners and staff.

Pricing: 

  • 14-day free trial. 
  • Starting plan: $17.39/user per month. 

Verdict

If you’re looking for an efficient CAD-to-PDF editing solution, I recommend Nitro PDF because it streamlines construction and engineering PDF file management. That being said, you need an advanced subscription plan to access all its important PDF editing features, which can make it a very expensive solution for your small business. 

Start a free trial

Conclusion 

Not every file format supports collaboration. 

This is because some document types aren’t universally accessible on all devices.

So without a great PDF editing software to help you convert files into the right formats, co-editing may not be possible and collaboration becomes difficult. 

In fact, 34% of employees said they struggle to access corporate documents when working remotely, according to a survey by OpenText. One key contributor is unsupported file formats. 

With the best PDF editor for Windows, you can convert files into more accessible PDFs, and I particularly recommend FileCenter for editing scanned image-based files.

So be sure to start your freeFileCenter trial today, and convert scanned documents into easily searchable files. 

With our software, you also get advanced PDF form filling to decrease your manual data entry burden and the ability to place and request e-signatures easily, enabling you to massively improve contract management processes for your small business.

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