100 Document Management Statistics to Make You Rethink Your Processes in 2024

Ready to improve your document processes?  

Your business’s document management workflow affects efficiency and determines success. 

If your document management processes are poor and laborious, collaboration suffers and employee productivity reduces for your small business. 

In fact, a Nitro survey revealed that only 3% of knowledge workers are satisfied with their company’s document handling process. So the majority of organizations have broken document workflows. 

It is primarily for this reason that we’ll be taking a look at some important document management statistics that’ll help you to identify weak links in your processes. With this data, you’ll unearth opportunities to streamline your document workflow. 

When this happens, you’ll notice improved employee collaboration and greater staff efficiency, both of which help you to generate more revenue and grow your business. 

If you’d like to discover even more innovative ways to turbocharge productivity, check out this article I wrote on document management trends for SaaS firms.

In this article, we’ll discuss important document management statistics to make you rethink your process in 2024 and help you improve process efficiency. 

Let’s get started. 

A. Document management challenges statistics

Manual document management is challenging. 

It leads to huge productivity losses and even hinders compliance. This is why I recommend using the best cloud-based document management software, which can  help you improve efficiency and regulatory compliance. 

In this section, we’ll explore some crucial document management statistics about the most common problems affecting this aspect of running a business: 

1) 46% of employees said that they “sometimes or almost always” struggle to find the information they need to carry out their job. Some of the key drivers behind these issues is information being hidden within paper records or different legacy systems that are invisible to each other. (Source – M-Files)

2) 66% of businesses confessed to experiencing challenges particularly with document approvals and reviews. Most of these issues revolved around physical signing processes that made the review processes too long and too complicated. (Source – M-Files)

3) 83% of employees recreate files that already exist in their business’s system simply because they can’t find them. This is a situation that creates huge productivity losses  because of having to constantly duplicate work, which happens at the expense of other important revenue-driving tasks. (Source – M-Files)

4) 76% of office workers spend up to three hours per day performing manual data entry tasks. If you think about it, that means you’re losing almost half a day’s worth of wages for each employee, considering the average 8-hour workday. (Source- Zapier)

5) 53% of businesses are printing documents multiple times per day. This is a commonplace problem with a paper-based workflow, where you need to constantly reprint files each time you want to make changes or share them. (Source – Nitro)

6) 75% of business leaders noticed a decrease in job satisfaction among employees who lack the tools and materials necessary to manage documents. From this data, we can therefore conclude that digitization can have a massive impact on employee morale and staff retention for your startup.  (Source – Nitro) 

7) Only 26% of document and records management systems integrate with other core applications. When you’re choosing the right document management software or DMS for your business, it’s important to prioritize one that accommodates underlying systems like Microsoft Office and email platforms. (Source – AIIM)

8) 78% of organizations identified the increasing variety, volume and velocity of information their business handles as a top challenge. I recommend implementing digital document processes that seamlessly accommodate all your information sources and can easily scale. (Source – AIIM)

9) Businesses use 4 different repositories on average to store and manage their information. While decentralization helps to improve resilience and ensure continuity for your business, it can also hamper efficiency and productivity, more so if these systems can’t communicate with each other. (Source – M-Files)

10) 83% of workers said that they lose time to document versioning issues every day. These document management statistics tell us just how important it is to have document versioning tools, which can help you keep track of different file versions more accurately and efficiently. (Source – M-Files)

B. Statistics about document management software

So what is a document management software?  

A document management software (DMS) is a computerized or electronic system that helps you store, track and share files more efficiently. I recommend our proven DMS solution that centralizes files to help you avoid wasting time chasing after information. 

Click here to book your free FileCenter trial to improve business efficiency.

You can use our software to organize your files centrally in the cloud or in your systems to make information much easier to find, therefore boosting your productivity: 

11) 62% of companies have deployed digital documentation tools for their sales department. These software solutions can be a huge game-changer for your sales processes, giving your sales reps access to valuable data for improving decision-making out in the field. (Source – Statista)

12) 57% of organizations use digital documentation tools in the marketing department. From the document management statistics we’ve looked at so far, this represents another top use case. In marketing, the right document management solution can automate key marketing tasks & digitize customer onboarding.  (Source – Statista)

13) 28% of businesses rely on digital documentation solutions for human resources, making it the least use case going by departments. When it comes to HR tasks, these tools can help you enhance employee record retention, which is key to improving regulatory compliance for your enterprise. (Source – Statista)

14) Only 1 in 4 enterprises use a document management system. So these document management statistics show that enterprises are still slow to adopt document management systems, which is mind-boggling given how much potential they have in terms of uplifting revenue. (Source – M-Files)

15) 79% of companies said that intelligent information management solutions will be even more important by 2025. This is a trend fueling the rise of intelligent document management systems that reduce the strain on human personnel to help increase efficiency. (Source – AIIM)

16) 77% of businesses are scaling and accelerating their adoption of document management software and digital technologies at large. They view it as critical for improving process efficiency and increasing profits, which are among the primary goals for any business. (Source – Baker and McKenzie)

17) 26% of companies admitted to increasing their investments in automation solutions that ease their document management burden. Some critical document tasks that you can automate for your business to improve efficiency include file routing, versioning, analytics and document classification. (Source – Baker and McKenzie)

18) 21.7% of the document management systems market goes to the Banking, Financial Services and Insurance sector, accounting for the largest use case by industry. In this sector, such a tool can help you digitize financial and customer documents into a centralized pool that you can efficiently manage. (Source – FBI)

19) $7.16 billion is the value of the document management systems market in 2024, and it’s set to increase to at least $24.91 billion by 2032. This adds to the document management statistics that point to the industry’s bright future. (Source – FBI)

20) $2.79 billion is the value of the document management software market in North America. Considering that the global market size stands at $7.16 billion, this means that it accounts for nearly 39% of the market. So it’s the most promising region for DMS tools in terms of revenue. (Source – FBI)

C. Statistics about electronic document signatures

An electronic signature is a very important function. 

It’s among the key features of the best document management software for small businesses, since it can help you reduce signing errors and shorten lengthy contract approval cycles for your business. 

In order to learn more about their benefits, I’ve rounded up the following document management facts & figures about e-signatures for us to explore: 

21) 40% of workflows that use electronic signatures noticed an increase in document security. Electronic signatures make it very easy to validate signatures and reduce the risk of document forgery, which is one way they improve document security for your business. (Source – DocuSign)

22) 39% of professionals who use electronic signature solutions achieved higher business productivity and efficiency. Given that you can send and receive signatures electronically and instantly, this means document processing and approvals can also be completed quickly. (Source – DocuSign)

23) 44% of workflows that leverage tools with electronic signature capabilities said that their contract management processes are very easy compared to manual document signing strategies. The right solution will have important features to digitize contracts and make them much simpler to work with. (Source – DocuSign)

24) 34% of businesses that use document management tools with e-signatures said that the biggest benefit was the ability to work from anywhere. From the document management statistics we’ve discussed, this is among the most important ones because it proves their value in supporting remote work models. (Source – DocuSign)

25) 58% of professionals create electronic signatures by typing their names or initials on to a document. A similar percentage upload a saved image of their signatures instead, which makes these the top two most commonly used methods for creating electronic signatures. (Source – Adobe)

26) 87% of businesses admitted that electronic signatures are legally binding. While different countries have varying legislation about the legality of e-signatures, they are legally acceptable in most countries. However, it’s important to consult with local authorities just to be sure, before leveraging them in your contract management processes. (Source – Adobe)

27) 78% of customers said companies that don’t offer e-signature options during document signing are behind the times. So it’s clear just how important this document management feature is, and why it’s important to embrace these solutions to improve brand reputation and your competitiveness. (Source – Adobe)

28) 95% of companies are currently using an e-signature software solution or are making plans to adopt one. Given the many benefits of document management software with e-signatures, it’s understandable why these tools have such a high adoption rate. (Source – DocuSign)

29) 67.62% is the market share of Docusign in terms of electronic signature solutions revenue. This makes it the leading electronic signature company worldwide, followed by Xink which controls 16.15% and Adobe Sign that commands 5.16% of the market. (Source – Statista)

30) 33% of businesses reported using digital signing more than once per day for both internal and external documentation. Some business documents that you can leverage electronic signatures for include sales contracts, employment agreements, new vendor forms and supplier or vendor agreements. (Source – Deloitte)

D. Document management trends statistics 

What are the latest trends in document management? 

If you’d like to future proof your business, figuring out the latest trends, like why many are switching to the best FileHold document management alternatives is important. 

This is why we’ll discuss the latest document management facts & figures about in-trend strategies that can help improve your processes: 

31) 65% of organizations use some form of artificial intelligence for at least one business function, including document management. AI-driven document management tools can help you classify files automatically and more efficiently. They can also summarize documents and reveal key insights quickly. (Source – McKinsey)

32) 89% of companies rely on a cloud-based approach to document management. Cloud features are a critical aspect of document management, since they improve access to information and streamline collaboration and remote work as well. (Source – Flexera)

33) 88% of customers expect companies to provide a self-service portal. This is why document management software features like customer portals are very important, especially because they’re a much safer way to exchange documents with clients compared to traditional solutions like e-mail. (Source – Statista)

34) 74% of workers are unable to approve corporate documents on a mobile device, despite expressing great interest in this functionality. So we can expect that mobile-friendly document management systems will become more popular, especially as remote work models become more prevalent. (Source – M-Files)

35) 72% of enterprises are using a mix of paper-based and digital processes. This is driven by change resistance and also the need to maintain hardcopy records alongside digital documents, according to compliance regulations in some industries. (Source – Forrester Consulting)

36) 76% of employees spend between 1 and 3 hours moving data from one place to another. So this points to inefficient data migration processes, which reinforces the need for OCR-powered document management that streamline data entry and migration. (Source – Zapier)

37) Only 10% of businesses use exclusively digital document processes compared to 22% who said they use digital document processes most of the time. These document management facts & figures indicate that most companies are still struggling to completely cut out paper from their workflows. (Source – Forrester Consulting)

38) 79% of employees are using document management systems with collaborative tools to improve teamwork. Some important collaborative features I recommend prioritizing include co-editing functions, extensive version control and access permission management capabilities. (Source – Statista)

39) 62% of workers use company-sanctioned, file-sharing apps and personal devices to access and manage business documents. It’s a trend that’ll only surge in popularity, as Bring Your Own Device (BYOD) policies become more commonplace due to their ability to massively reduce operational expenses for your enterprise. (Source – M-Files)

40) 45% of workers can edit documents on a mobile device and rate it as an important functionality. It’s therefore important to consider a document management system that not only lets you view documents on mobile platforms but even perform advanced editing as well. (Source – M-Files)

E. Statistics about cloud document management 

A cloud-based solution solves many problems. 

For one, an excellent cloud document management strategy for your small business gets around the scalability challenges of on-premise only solutions, enabling you to expand your processes to match your growing needs. 

With that in mind, we’ll discuss some very important document management statistics about the cloud in this section: 

41) You can reduce IT costs for your business by 40% or more with a cloud-based document management strategy. This is because such tools lower your IT maintenance needs in terms of both personnel and hardware, thereby cutting out significant costs from your workflow. (Source – Gartner)

42) 47% of businesses said no cloud vendor lock-in is an important priority when choosing cloud vendors. By avoiding vendor lock-in when choosing your document management system, you’ll not be tethered to a single company’s pricing structure and conditions. (Source – Statista)

43) Nearly 80% of companies have experienced a cloud data breach incident within the cloud environments. So while the cloud has its benefits, it’s also important to consider document management solutions that let you store your files in your system to improve access control and permission management. (Source – Ermetric)

44) 43% of enterprises noticed an increase in cloud outage incidents in 2023. This once again proves the need for on-premise and offline data backup solutions, which enable you to keep your workflow running even when you lose access to files stored in the cloud. (Source – Parametrix)

45) 85% of companies said investing in cloud computing technologies remains the top goal over the next few years. Other high priority areas include cyber security and artificial intelligence, which round out the top three investments to watch in document management going forward. (Source – Baker and McKenzie)

46) 85% of businesses will have adopted a cloud-first principle for executing their digital strategies by 2025. A great cloud-based solution can lay the groundwork for successful digital transformation by ensuring excellent information sharing between different business systems and technologies. (Source – Gartner)

47) 91% of organizations reported wasteful cloud spending in 2024. After taking a closer look at the document management facts & figures from the study, it became evident that these losses stemmed primarily from underutilizing resources. (Source – HashiCorp)

48) 41% of small businesses said that skills shortages were the biggest challenge they face when trying to incorporate cloud-based solutions into their workflow. Other huge obstacles that often stand in the way also include skills shortages, vendor lock in and data sovereignty concerns and regulations. (Source – HashiCorp)

49) 89% of companies with high-cloud maturity are hitting their business goals compared to only 55% for organizations with low-maturity. From these document management statistics, it’s evident that cloud maturity drives business success. (Source – HashiCorp)

50) 73% of businesses embraced a hybrid cloud approach in 2023. This involves using public or private cloud solutions in combination with on-premise data management systems, which enables you to enjoy the best of both worlds and increase business agility and resilience. (Source – Flexera)

F. Statistics about file versioning and PDFs 

So what is document version control? 

Document version control is the process of recording different iterations of a document, which typically occurs at points where you’ve made major edits. It’s important to consider a tool with great versioning capabilities to improve change tracking. 

Click here to book your free FileCenter demo to learn more about file versioning.

We’ll discuss important file version control capabilities that you get with our software, which can help you improve collaboration and transparency for document work. 

That said, here is some important data you should know about document versioning and PDF documents as well:  

51) 90% of businesses confessed to experiencing document versioning issues in their workflow. Some of the most common challenges revolved around being unable to find the latest version of a file, and therefore having to work with outdated copies. (Source – Perforce)

52) 59% of knowledge workers said they have to wait while a colleague finishes work on a version of a document they’d like to access. By considering document management software with co-editing features and version control, you can enable several employees to work on the same document simultaneously. (Source – Perforce)

53) 47% of employees have worked on a document only to realize that they were working on the wrong or outdated version. In severe cases, it can take even days to make this realization, which translates to huge productivity losses and frustration for your employees. (Source – Perforce)

54) 56% of staff ranked having to review and assess changes from multiple document contributors as a huge versioning problem. The right solution can help you to automatically keep track of document changes and every teammate’s contributions to make your review processes more efficient. (Source – Perforce)

55) 73% of workers admitted to losing a lot of time searching for the most correct or up-to-date version of a file. One way to get around this problem is by standardizing document naming processes for your organization. (Source – Perforce)

56) 72% of employees said that inaccessible PDFs affect their ability to do their jobs. An accessible PDF document should have legible handwriting and a clear structure, so that it’s easily readable even by people with vision challenges. (Source – Equidox)

57) 14% of workers who are affected by inaccessible PDFs said it stops them from completing work tasks at least 20 times each month . This further piles onto the grim document management statistics about PDFs, which proves the need for proven PDF editing solutions with critical accessibility features. (Source – Equidox)

58) 59% of businesses said that they’re PDF editing needs have increased since 2020. With many companies switching to PDF formats given how they help keep file sizes low and improve security, you’ll need document management tools with robust PDF editing features to keep up with the modern business environment. (Source – Foxit)

59) 68% of companies said that PDF solutions are playing very important roles in streamlining communications with customers. In particular, they’re enabling customers to instantly and securely access all kinds of business information, without being bogged down by complex formatting. (Source – Foxit)

60) 42% of workers said they’re increasingly reading PDF documents on their mobile phones since 2020. These document management statistics show that your PDF editing tool needs to have mobile friendly features to meet the needs and preferences of the modern workforce. (Source – Foxit)

G. Benefits of digital document processes statistics

Paper-based processes are very unideal.

They make documents harder to find and also inflate your operational costs. This is why I recommend using the best paperless document management software to digitize your records and improve cost-efficiency. 

In order to learn more about what digital document processes bring to the table, I’ve rounded up the following document management facts & figures for us to go over:  

61) 47% of businesses that have digitized their document processes said it enables them to gain new customers. A great digitized system makes data easier to find and analyze, enabling you to spot and pursue new market opportunities and also make improved product decisions. (Source – Forrester Consulting)

62) 72% of companies said that digital document processes reduce business risk. This is because they enable you to create important data backups online. So if one system fails, you can still access the information you need to maintain business continuity. (Source – Forrester Consulting)

63) 44% of businesses said that the ability to share, edit and access files remotely is the most important benefit of digital document processes. The right solution makes life much easier for your business, supporting remote work models and amplifying success. (Source – Statista)

64) 47% of businesses noticed increased customer satisfaction due to digital document processes. Some ways that they improve experiences for your clients  is by making signing documents easier, bolstering data security and enhancing information sharing with your business. (Source – Forrester Consulting)

65) 34% of organizations identified better data security and disaster recovery as the top benefit of digitizing documents. Compared to paper filing systems that are more susceptible to theft, unauthorized access and loss, digital document solutions can greatly improve document security. (Source – Device Magic)

66) 47% of businesses noticed accelerated business growth while a similar percentage achieved huge productivity gains. These document management statistics continue to prove just how pivotal a great document digitization strategy is for fueling business success. (Source – Device Magic)

67) 39% of organizations shortened their customer response times, thanks to digital document processes. This is because they make it much easier to find information, thereby allowing you to solve customer issues faster, which is key to improving customer satisfaction and building loyalty. (Source – Device Magic)

68) 55% of companies ranked accelerating document processing as the top benefit of digital document processes. With solutions like our very own FileCenter Automate, you can automate various iterative document work to make document processing not only faster but also more resource-efficient in terms of personnel. (Source – Statista) 

69) 54% of companies reported improved employee collaboration resulting from digitization. From the document management facts & figures we’ve discussed, this  ranks among the top three benefits of digital document processes, alongside reduced business risk and attracting new customers. (Source – Forrester Consulting)

70) 59% of businesses that implemented a paperless office software project broke even within a year while 26% achieved excellent ROI within six months or less. So investing in the right document management software is always a sound investment decision worth exploring for your company. (Source – Device Magic)

H. Paperless office adoption challenges statistics 

What are the obstacles hindering software adoption? 

One of the biggest barriers is the steep learning curve associated with some tools such as M-Files, which can increase downtime and time to value. In this case, you should consider the best M-Files DMS alternatives that offer more user friendly interfaces.

If you’d like to make document management software implementation a success for your business, I’ve rounded up important challenges to watch out for: 

71) 33% of companies that failed to hit their paperless adoption targets blamed regulation issues. In some industries, it’s mandatory to keep a hard-copy record of sensitive financial information, however, a digital document system can still help you create a record system for locating physical files. (Source – Document Strategy)

72) 25% of companies said that customer hesitation to paperless document management solutions is the reason they still haven’t made the transition. It’s important to educate your customers about the benefits of such a move to iron out any misconceptions. (Source – Document Strategy)

73) 45% of clients prefer paper versions of documents because they view it as a vital security precaution. Digitization gives rise to potential cyber security threats, which is why I also recommend considering a paperless solution with robust security features like data encryption & advanced user role management. (Source – Document Strategy)

74) 63% of businesses said that uniting too many systems was a top challenge that their current information management system isn’t solving. This is why it’s crucial to prioritize a solution that offers integration options for all your underlying tools. (Source – Convergent)

75) 47% of businesses admitted to feeling that their business is too small to need digital document solutions, which is why they haven’t implemented these tools just yet. That said, document management software benefits businesses of all sizes, so they’re a wise technology investment decision for your startup. (Source – Act)

76) 83% of companies blame a lack of cloud computing skills as the reason for their sluggish adoption of cloud-based document management systems. It’s critical to choose a tool with a simple user interface and a soft learning curve to get around skills gaps issues for your business. (Source – Statista)

77) 32% of organizations said that the poor digital maturity of business partners has stalled their digital transformation projects. Ensuring that all your stakeholders and partners are on board with your digitization initiative, and have supportive strategies and technologies in place, is essential to success. (Source – Statista) 

78) 43% of organizations singled out internal resistance as the biggest obstacle in the adoption of digital technologies like document management software. In order to overcome staff resistance, you should get staff more involved and educated about embracing new technologies and change at large. (Source – Statista) 

79) 57% of companies abandoned their cloud migration projects due to integration issues. If you’d like to avoid following in their footsteps, I suggest that you sort out challenges like varying data formats, data quality issues and misalignment between security and governance controls between systems. (Source – Cleo)

80) 27% of businesses identified spiraling costs as the biggest roadblock to implementing paperless office tools. In order to improve cost efficiency, you should consider a tool that offers one-time, lifetime purchases like you get with our software, FileCenter, to eliminate recurring expenses for your startup. (Source – Statista)

I. Statistics about paper-based document management

Paper-based processes can kill your business. 

In fact, the cumulative losses from storage expenses, printing costs and staff time amount to huge revenue drains. With the best document scanning solutions, you can cut out paper from your workflow and rescue your bottom line. 

So in order to understand the state of paper-based document management, I’ve compiled these eye-opening document management statistics for you: 

81) 80% of all businesses agree that their organizations should ditch paper-based and manual processes in favor of more efficient digital document processes. Paper is the Achilles’ heel of your document management process due to its many failings such as being unsearchable and hard to share. (Source – Cygnetise)

82) 50% of a business’s waste comes from paper. As a business, it’s important to create an eco-friendly image because this is an important concern for modern consumers. By cutting out paper from your workflow, you can eliminate a huge source of pollution. (Source – Cygnetise)

83) 46% of small businesses said that they waste time daily because of paper intensive processes. These increased the amount of time it takes to find important corporate information, while creating a ripple effect that delayed and complicated business processes reliant on these documents. (Source – Xerox)

84) 1 in 5 businesses admitted to being aware of existing paper-free solutions in the market. So a lot more needs to be done to raise awareness and change business’s perception of digital document management solutions and digitalization in general. (Source – Xerox)

85) 66% of small businesses spend at least $1,000 dollars a month on printing activities. Other document management facts & figures put this number at $725 per employee, emphasizing the need to control your printing costs by embracing paperless office solutions for your organization. (Source – Xerox)

86) 10,000 is the average number of paper sheets that the average office worker uses per year. You can only imagine the added expenses that come with filing, storing and performing other paper-related activities for your enterprise. (Source – Xerox)

87) 3% is the average annual revenue that companies divert to paper-based processes. Considering that 7 to 10% of revenue is the typical profit margin for most businesses, this reflects a massive profit loss for your workflow that increases the risk of business failure. (Source – Cygnetise)

88) 48% of businesses are still approving and signing documents via paper. This method of reviewing documents is very unideal because it makes it challenging to enforce signing orders, while  it also raises the risk of signing errors as well. (Source – Nitro)

89) 9% is the average revenue that companies lose because of paper-based and ineffective contract management processes. So it’s safe to say that you can improve your business’s bottom line by a similar margin with the adoption of efficient, digital document management systems. (Source – WCC)

90) 46% of small businesses confessed to relying on paper to run their business. A lack of awareness and insufficient financial resources are to blame for such businesses still clinging on to inefficient and, ironically, very costly paper-based document management strategies. (Source – Act)

J. Statistics about document sharing

How do you share documents for your business? 

Without an effective document sharing strategy, collaboration and innovation suffers.  One of the biggest benefits of document management software is that they improve document sharing through dedicated client portals, which is why I recommend them. 

That said, here are some important document management facts & figures that will help you adopt information sharing best practices and streamline teamwork:

91) 69% of employees use a dedicated file sharing service to share documents. This high adoption rate is fueled by the rise in the number of data breach incidents associated with traditional email platforms, which offer less comprehensive cyber security measures. (Source – Perforce)

92) 85% of staff are not confident in the information they share externally with customers and other business partners. More specifically, they’re worried that this information is either outdated or inaccurate, which serves up another reason to consider a robust document tracking and sharing solution. (Source – Coveo)

93) 55% of workers confessed to relying on shared network folders and drives to share information. With our platform, FileCenter, you get inbuilt file sharing and network administration tools, which makes it easy to create shared cabinets and folders for streamlining collaboration. (Source – M-Files)

94) 69% of businesses rely on email for sharing critical business documents. However, email is not the best way to share sensitive information, which is why you should consider dedicated customer portals that offer greater security and reliability. (Source – M-Files)

95) Nearly 85% of businesses rely on PDF file formats to share information. The great thing about this file format is that it’s more space efficient than others and it also preserves formatting across different devices to improve document accessibility. (Source – Foxit)

96) Approximately 65% of businesses regularly share files as .doc or Word documents. This makes it the second most format of sharing files, followed by .xls, which is a file extension for Microsoft Excel workbooks.(Source – Foxit)

97) Only 20% of companies share information using paper records. On the flip side, these document management facts & figures represent the lowest shared file format, which is probably due to the many challenges that come with sharing paper files. (Source – Foxit)

98) 30% of workers said they struggle to share files and collaborate with coworkers when they’re working remotely compared to when working from the office. This shows the limitation of many corporate file management systems, which are primarily built to streamline document work and file sharing on-premise. (Source – OpenText)

99) 42% of employees struggle to find and share information, primarily because the information is scattered in different applications, files and sites. A great document management solution can help you to centralize information for easy sharing and handling within a distributed work environment. (Source – OpenText)

100) 66% of staff use free file sharing platforms such as WhatsApp, Google Drive and OneDrive. One huge problem with third-party apps is that they widen the size of your business’s cyber security attack surface, therefore increasing the risk of data breaches. (Source – SkyDox)

Conclusion

Document management trends change all the time.

This is fueled by the emergence of new technologies and the continual advancement of existing ones.

That said, keeping up with document management trends is vital since it affects your small business’s ability to maximize efficiency, innovation and growth.

It’s very alarming to note that 80% of organizations are held back by outdated digital technologies, according to a recent study by NTT DATA. These systems are hampering efficiency and also stifling innovation. 

With the document management facts & figures we’ve discussed today, you can leverage the latest document management trends to boost success. Speaking of which, our ultramodern digital document tool offers future-ready features to help you grow.

Click here to start your free FileCenter trial to access the latest document management features. 

From AI-power document classification to intelligent & secure customer portals, our software empowers your business’s success with the latest file handling innovations.